Executive Assistant - Senior Leadership Team

Fireworks AI•San Mateo, CA

11h

About The Position

Fireworks is building the future of generative AI infrastructure, offering a platform with high-quality models, fast, and scalable inference. The company is a Series C valued at $4 billion, backed by top investors, and founded by veterans of Meta PyTorch and Google Vertex AI. They are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support their senior leadership team. This role demands high trust and autonomy, requiring discretion, speed, and genuine ownership to ensure leadership effectiveness. The ideal candidate will be a thoughtful partner and trusted confidant, acting as connective tissue between executives and stakeholders, bringing sound judgment and a calm, professional presence. The role may also support other executives as needed.

Requirements

Highly organized, proactive, and detail-oriented
Operates with discretion, moves fast, and takes genuine ownership of keeping leadership effective and well-prepared
Thoughtful partner and a trusted confidant
Brings sound judgment and a calm, professional presence

Nice To Haves

Background in a fast-paced environment — finance, technology, AI, or startups preferred
Clear, upfront communicator — comfortable navigating ambiguity with confidence and composure
Meticulous attention to detail, especially across scheduling and travel; able to prioritize effectively in high-pressure environments
Strong written and verbal communication skills; professional and warm in every context
Strong interpersonal relationships — a natural relationship-builder who earns trust quickly across all levels of an organization
Good judgment — knows when to act independently and when to loop in
Tech-savvy and comfortable with modern productivity tools
Familiarity with AI tools or workflow automation — able to help build and maintain systems that reduce manual lift

Responsibilities

Manage complex, multi-executive schedules, strategically prioritizing and protecting time in alignment with business objectives.
Own the executive inbox, triaging, prioritizing, and responding on their behalf, redirecting vendors and external requests with warmth and professionalism.
Draft responses and correspondence as needed.
Ensure executives begin each day fully prepared: briefing notes, meeting context, open action items, and anything they need to walk in sharp.
Prepare agendas and follow up on action items as needed.
Organize domestic and international travel end-to-end: flights, accommodation, ground transport, detailed itineraries, and expense reporting.
Manage sensitive and confidential information with the utmost discretion and integrity.
Support strategic projects, internal initiatives, and ad hoc research tasks, able to pick up a thread and run with it independently.
Serve as the primary point of contact between executives and internal/external stakeholders, building relationships and staying attuned to what's happening on the ground.
Complete expense reports, handle personal tasks as needed, and support other executives as needed.