Executive Assistant

Cornerstone Research • Boston, MA

11h

About The Position

If you are proactive, meticulous with details, and pride yourself on providing white-glove client service, then we would like to meet with you! The Executive Assistant provides administrative support to local executives. The Executive Assistant serves as a point of contact for all internal and external parties by anticipating administrative needs, managing workload, and producing work of the highest quality in a timely manner. This role is responsible for working closely with their Executive(s) to optimize efficiency, while independently managing administrative tasks and coordinating special projects. The Executive Assistant will handle confidential firm information which requires a high level of discretion. At Cornerstone Research, you will be part of a thriving, 1,000-strong team that spans nine offices, comprises more than 55 nationalities, and leads the industry in its commitment to develop team members across all levels. Inc. Magazine has recognized Cornerstone Research three times as a Best Workplace for its outstanding employee engagement, collaborative culture, and professional growth opportunities. You’ll Love It Here If You: Embrace learning and continuous improvement Set and strive for a high bar of excellence Believe that teamwork leads to success: ask us what it means to be #onefirmfirm! Take pride in always doing your best work, even if it’s harder or takes longer Are passionate about what you do

Requirements

• 2+ years of directly related experience, in a professional services firm preferred.
• Intermediate to advanced proficiency in MS Office and the ability to learn new applications/tools used office or firm wide.
• The desire to take initiative and actively contribute to the team and the firm.
• The ability to communicate effectively and professionally.
• Strong business acumen and the ability to learn the firm’s financial and operational functions.
• The mindset to provide superior service.
• Exemplary attention to detail, highly organized, flexible, and able to work effectively under pressure.
• High School Diploma or demonstrated equivalent combination of education, training, and experience.

Responsibilities

• Responsible for calendar management, travel arrangements, and processing expense reports.
• Maintains executives’ contacts for business development purposes and assists with management of leads development.
• Assists with the coordination of promotional material for business development.
• Coordinates internal or client meetings, and special events.
• Assists with monthly billing duties for the executive they support, including proofreading and editing billing narratives for invoices sent to clients, and tracking accounts receivable.
• Responsible for assisting with conflict checks, generating engagement letters, and creating correspondence files.
• Composes and processes routine correspondence.
• Proofreads all written materials.
• Anticipates and understands the needs and demands of busy executives.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED