Executive Assistant

Porter W Yett • Portland, OR

11d

About The Position

The Executive Assistant (EA) to the Vice President plays a key role in supporting leadership within a small, family-owned construction company. This is a trusted, hands-on position that combines executive support, office coordination, and light project assistance. The EA works closely with ownership, project managers, field staff, clients, and vendors, helping keep day-to-day operations organized and running smoothly.

Requirements

• 3+ years of experience in an administrative or executive assistant role
• Strong organizational skills and ability to manage multiple priorities
• Excellent communication and interpersonal skills
• High level of trustworthiness and professionalism
• Proficiency in Microsoft Office or Google Workspace
• Comfortable working in a small, family-oriented business environment

Nice To Haves

• Experience in accounting
• Experience in construction, trades, real estate, or a related industry
• Familiarity with construction documents and terminology
• Ability to work independently and take initiative
• Associate’s degree or equivalent work experience

Responsibilities

• Provide direct administrative support to the Vice President, including calendar management, scheduling, and reminders
• Coordinate meetings, jobsite visits, and occasional travel
• Screen calls, emails, and visitors, serving as a professional point of contact for the Vice President
• Prepare and organize correspondence, reports, and basic presentations
• Handle sensitive and confidential information with discretion
• Assist with organizing project files, contracts, permits, change orders, and other job documentation
• Help track deadlines, inspections, and key project milestones
• Communicate with managers and vendors as needed
• Draft and proofread emails, letters, and internal communications
• Assist with client communications and follow-ups when requested
• Help manage day-to-day office operations, supplies, and basic systems
• Improve and maintain simple office processes and filing systems
• Perform a variety of administrative tasks and special projects as needed

Benefits

• Health insurance (medical)
• Dental insurance
• Vision insurance
• Life insurance and retirement plan options
• 401(k) retirement savings plan
• Employer matching contributions on 401(k)
• Paid time off and 9 Paid Holidays!
• Hands-on training and skill development

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree