Executive Assistant

Secure it Securities Corp • Pearl River, NY

7h

About The Position

Responsibilities Administrative Support: Provide comprehensive administrative support to executives, including managing calendars, scheduling meetings, and organizing travel arrangements. Communication Management: Handle incoming and outgoing communications, including emails, phone calls, and correspondence, ensuring timely responses and follow -ups. Document Preparation: Prepare and edit reports, presentations, and other documents, ensuring accuracy and professionalism. Meeting Coordination: Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items. Project Management: Assist in managing projects by tracking deadlines, coordinating with team members, and ensuring deliverables are met. Office Management: Oversee daily office operations, including maintaining office supplies, managing vendor relationships, and ensuring a productive work environment. Confidentiality: Handle sensitive information with discretion and maintain confidentiality in all matters. Requirements Skills and Qualifications Education: Bachelor’s degree in Business Administration, Management, or a related field is preferred. Experience: Proven experience as an executive assistant or in a similar administrative role, with a strong understanding of office management principles. Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office software and tools. Organizational Skills: Exceptional organizational and time -management skills, with the ability to prioritize tasks effectively. Communication Skills: Excellent verbal and written communication skills, with a professional demeanor and the ability to interact with various stakeholders. Problem -Solving: Strong analytical and problem -solving skills, with a proactive approach to identifying and addressing issues. Work Environment The Executive Assistant will work in a fast -paced office environment, often collaborating with various departments and team members. The role may require flexibility in hours and the ability to handle multiple tasks simultaneously. Benefits Click here for our benefits package.

Requirements

• Bachelor’s degree in Business Administration, Management, or a related field is preferred.
• Proven experience as an executive assistant or in a similar administrative role, with a strong understanding of office management principles.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office software and tools.
• Exceptional organizational and time -management skills, with the ability to prioritize tasks effectively.
• Excellent verbal and written communication skills, with a professional demeanor and the ability to interact with various stakeholders.
• Strong analytical and problem -solving skills, with a proactive approach to identifying and addressing issues.

Responsibilities

• Provide comprehensive administrative support to executives, including managing calendars, scheduling meetings, and organizing travel arrangements.
• Handle incoming and outgoing communications, including emails, phone calls, and correspondence, ensuring timely responses and follow -ups.
• Prepare and edit reports, presentations, and other documents, ensuring accuracy and professionalism.
• Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
• Assist in managing projects by tracking deadlines, coordinating with team members, and ensuring deliverables are met.
• Oversee daily office operations, including maintaining office supplies, managing vendor relationships, and ensuring a productive work environment.
• Handle sensitive information with discretion and maintain confidentiality in all matters.

What This Job Offers

• Job Type: Full-time