Executive Assistant

ExecuPOWER•King Of Prussia, PA

53d•Onsite

About The Position

ExecuPOWER is seeking a highly skilled and trusted Executive Assistant to provide high-level administrative, operational, and strategic support to our Vice President of Engineering. This role is critical to enabling executive effectiveness by managing priorities, coordinating complex schedules, supporting departmental operations, and creating structure within a fast-paced engineering environment. This position is ideal for a professional who thrives in dynamic settings, operates with discretion, anticipates needs, and brings precision, organization, and calm execution to executive support.

Requirements

5+ years of experience supporting senior leadership (VP-level preferred)
High school diploma or GED required; Associate's or Bachelor's degree preferred
Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Exceptional organizational and time management skills
Strong written and verbal communication
Proven ability to work independently and exercise sound judgment
High level of discretion, confidentiality, and professionalism
Comfortable operating in fast-paced, deadline-driven environments
Strong interpersonal and relationship management skills
Proactive and detail-oriented
Calm and composed under pressure
Action-driven and solution-focused
Adaptable, flexible, and resourceful
Strong ownership mentality and accountability mindset

Nice To Haves

Experience supporting engineering, technical, or operational leaders is a strong plus

Responsibilities

Manage and maintain the VP's calendar, including scheduling, conflict resolution, and priority management
Track action items, deliverables, and follow-ups to ensure accountability and execution
Prepare agendas, presentations, reports, and executive briefing materials
Serve as a trusted partner handling sensitive and confidential information with professionalism
Coordinate internal and external meetings, including logistics, materials, and follow-ups
Act as a liaison between the VP, engineering leadership, project teams, and external stakeholders
Draft, edit, and manage correspondence, summaries, and internal communications
Support engineering department operations, including document management and workflow coordination
Assist with tracking budgets, contracts, approvals, and departmental documentation
Run reports from internal systems and compile leadership-ready data and summaries
Coordinate domestic and international travel arrangements
Track, reconcile, and submit expense reports and corporate card statements accurately and on time
Support special initiatives, cross-functional projects, and process improvements
Conduct preliminary research and compile findings, insights, and recommendations for leadership