Executive Assistant

ACME ELECTRIC MOTOR INC•Grand Forks, ND

34d•Onsite

About The Position

The Executive Assistant provides comprehensive administrative and operational support to senior leadership while ensuring the organization runs efficiently. This role combines high-level executive support with office management and administrative oversight, serving as a central point of coordination across daily operations and cross-functional teams. The ideal candidate is highly organized, proactive, detail-oriented, and capable of managing multiple priorities with accuracy, discretion, and professionalism. This position requires flexibility to work outside of standard business hours (8:00 a.m. – 5:00 p.m., Monday through Friday) as needed to support executive and organizational demands, contributing to a well-run, efficient, and professional corporate environment. About Acme Tools Since 1948, Acme Tools continues to be a premier retailer of tools and equipment at our locations in North Dakota, Minnesota, and Iowa and online by serving contractors, woodworkers, and do-it-yourselfers with a wide selection of tools and equipment from all the major manufacturers. As a family-owned operation for over 75 years, we are employee centric, family-friendly, community involved, and growth minded.

Requirements

Previous experience in travel planning, with demonstrated responsibility for organizing and managing travel logistics.
Hands-on experience with group travel coordination, including registrations, booking coordination, and managing arrangements for multiple participants.
Bachelor’s degree or equivalent professional experience preferred.
Familiarity with QuickBooks and its features.
5+ years of experience as an executive assistant, administrative assistant, or office management role supporting senior leadership.
Proven ability to manage complex calendars, meetings, travel arrangements, and executive communications.
Strong organizational and time-management skills with the ability to prioritize multiple tasks in a fast-paced environment.
Exceptional attention to detail and accuracy in handling documents, data, and internal systems.
Demonstrated professionalism, discretion, and ability to handle confidential and sensitive information.
Excellent written and verbal communication skills with a polished, customer-service–oriented demeanor.
Experience coordinating office operations, vendors, procurement, inventory, and administrative processes.
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams) and/or Google Workspace; experience with purchasing, expense, or travel platforms preferred.
Ability to work independently while collaborating effectively with cross-functional teams and administrative staff.
Strong problem-solving skills with a proactive, solution-oriented mindset.
Experience supporting meetings, events, and corporate initiatives from planning through execution.

Responsibilities

Oversee daily office operations to ensure a smooth, organized, and efficient work environment.
Own and manage domestic and international travel arrangements, including itineraries, accommodations, and transportation.
Manage procurement, inventory, and stocking of office, breakroom, and equipment supplies, coordinate with vendors and service providers.
Maintain office policies, procedures, files, records, and confidential information with accuracy, discretion, and professionalism.
Greet employees, visitors, vendors, and clients; manage incoming and outgoing communications including phone calls, emails, Teams messages, mail, packages, and shipping/receiving.
Ensure compliance with company standards, security protocols, and maintain a clean, well-functioning, professional office environment.
Provide high-level administrative support to senior leadership, including complex calendar management, meeting coordination, event planning, and logistics.
Screen and prioritize phone calls, emails, and correspondence, handling sensitive communications with discretion.
Support administrative projects, office initiatives, audits, and approval workflows related to inventory, vendors, and internal systems.
Assist with expense tracking, account reconciliation, approvals, budgeting, and basic bookkeeping tasks.
Coordinate closely with the existing administrative team to align priorities, ensure coverage, and support efficient workflows across executive and office operations.
Oversee office budgets, vendor accounts, and purchasing platforms, ensuring data accuracy and timely follow-up on open orders.
Supervise and support administrative staff as needed, delegating tasks and ensuring completion of daily responsibilities.
Assist with planning and executing company meetings, corporate events, and holiday celebrations.
Plan, prepare, and coordinate meals twice per week for the corporate office, including food preparation, and ensure a clean and organized kitchen setup.
Perform all other duties as assigned.

Benefits

On-the-Job Training
Professional Development Programs and Training
Competitive Pay
Generous PTO – Start accruing PTO on your 1st day
Paid Holidays – We are closed the 6 major holidays of the year
Maternity Leave partially paid with our Short-Term Disability
Work Environment where team members take pride in their work and can see their impact on the company
Employee Discounts
Progressive Growth Opportunities
Medical, Dental and Vision insurance plans to fit any lifestyle & family
Medical & Dependent Care Flexible Spending Accounts
Accident, Cancer, and Critical Illness supplemental insurance programs
100% Company-paid Short- and Long-term Disability
401(k) Program and Company Matching
100% Company-paid Group Life Insurance 1x your annual wage
Additional Voluntary Life Insurance