Executive Assistant

Erickson Senior Living • Catonsville, MD

56d • $60,000 - $75,000 • Onsite

About The Position

Join our team as an Executive Assistant, supporting the Executive Director of our Continuing Care Retirement Community. In this role, you will independently manage communications, correspondence, issue resolution, scheduling, travel arrangements, and resident/vendor requests. What we offer A culture of diversity, equity, and inclusion, which builds on our mission, vision and values Medical, dental and vision packages, including an annual reimbursement for qualified wellness expenses, personal health coaching and telemedicine options Onsite medical centers, providing wellness visits and sick care for all team members over 18 years of age PTO Plans, PLUS company paid volunteer hours for eligible team members, in accordance with applicable state law. 401k for all team members 18 and over with a company 3% match Growth Opportunities – grow with the company as we open new communities and expand on our existing ones! Education assistance, certification reimbursement and access to over 6,000 courses through our online learning library, designed to enhance your current skills and build new ones Compensation: commensurate with experience ranging from $60,000 - $75,000 annually

Requirements

• Proficient in Microsoft Office Suite and Google Workspace
• Minimum 3 years of executive administrative support
• High level of organization to manage complex scheduling and multitasking
• Assist in drafting and distributing meeting agenda and materials for board members
• Strong verbal and written communication for managing emails, phone calls, and resident correspondence
• Comfortable working in an environment with competing deadlines and shifting priorities

Nice To Haves

• Experience in a retirement community or nursing facility preferred

Responsibilities

• Answer and screen all incoming calls, emails, and voice mail for the Executive Director
• Scheduling board meetings, preparing meeting agendas, and organizing supporting documents/materials (board packets)
• Greets residents and other walk-in visitors. Manage traffic flow and access to Executive Director, and provide direct assistance to walk-in visitors when appropriate
• Address and resolve various community/resident issues as appropriate, with minimal direction from the Executive Director. Escalate or refer issues to the appropriate person as needed.
• Acts as a liaison between Executive Director and personnel, outside companies, and residents
• Manage the calendar of the Executive Director, scheduling meetings and conferences, and handle shifting priorities and conflicts as they arise
• Process departmental mail and ensure that appropriate follow-up and prioritization occurs on all other correspondence
• Prepare and type the minutes of staff meetings and maintain intra- and inter-departmental communications.
• Gather, maintain, and send timesheets for all department personnel.
• Coordinate travel itineraries, including air and ground transportation and hotel accommodations
• Maintain files and data storage, set up conferences and meeting rooms as needed, and process expense reports.

Benefits

• A culture of diversity, equity, and inclusion, which builds on our mission, vision and values
• Medical, dental and vision packages, including an annual reimbursement for qualified wellness expenses, personal health coaching and telemedicine options
• Onsite medical centers, providing wellness visits and sick care for all team members over 18 years of age
• PTO Plans, PLUS company paid volunteer hours for eligible team members, in accordance with applicable state law.
• 401k for all team members 18 and over with a company 3% match
• Growth Opportunities – grow with the company as we open new communities and expand on our existing ones!
• Education assistance, certification reimbursement and access to over 6,000 courses through our online learning library, designed to enhance your current skills and build new ones

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed