Executive Assistant

NYU Langone Health • Johnson City, NY

5d • $28 - $42 • Onsite

About The Position

United Health Services (UHS) is seeking an Executive Assistant to provide high-level technical and administrative support to the Senior Vice President/Chief Operating Officer. Reporting directly to the Sr VP/COO, the Executive Assistant has unique responsibilities that directly support senior leadership. The Executive Assistant performs a vast array of complex and highly confidential administrative and clerical support duties. The ideal candidate will be forward-thinking and have the ability to work independently while managing executive communications, as well as exercise a high level of professionalism and discretion, possess strong written, verbal, and interpersonal communication management skills, be proficient in budget management, and be proficient in Microsoft Office Suite programs. The ideal candidate will display professionalism, integrity, and be dedicated to operational excellence, and effective communication across the organization while supporting efficient daily operations.

Requirements

• Minimum Required: Associate’s degree in Administrative Support or a related field with a minimum of three (3) years of experience providing administrative support at an executive leadership level; or Five (5) years of experience providing administrative support at an executive leadership level; or Bachelor’s degree in a related field (e.g., Healthcare Administration, Communications).
• Proficient in budget management
• Proficient in Microsoft Office Suite programs

Nice To Haves

• Notary Public
• Previous experience in a hospital or healthcare environment
• Experience supporting an executive‑level leader in an administrative or secretarial capacity

Responsibilities

• Executive communication management
• Executive calendar/schedule management
• Expense/Invoice reporting and management
• Control access to the office, screen calls, and prioritizes issues
• Responsible for meeting minutes, materials, and information as requested
• Drafts routine responses to requests for information, reports, and general correspondence
• Coordinate travel arrangements and accommodations for management personnel as required

Benefits

• We offer medical, dental, and vision coverage starting the first of the month after hire for employees working 24+ hours/week.
• With flexible plan options and coverage tiers, you can choose what fits your life best.
• Additional perks include discounted childcare through Bright Horizons and voluntary benefits like pet insurance, legal services, and identity theft protection.
• From day one, PTO starts accruing so you can take time to recharge.
• We support your long-term wellness with a 403(b) retirement plan and company match, flexible spending accounts, access to financial advisors, and up to $400/year in wellness rewards.
• When life gets tough, we’re here with 24/7 EAP counseling, virtual mental health support, a food pantry, PTO donation program, and professional attire through the Classy Closet.
• With access to 100,000+ online courses, leadership programs, tuition reimbursement, clinical ladders, and internal mobility, we help you grow wherever your passion leads.
• We also continuously review compensation to ensure market competitiveness and internal equity, so you can feel confident your work is valued and rewarded fairly.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree