Executive Assistant
About The Position
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to the CEO to serve as a trusted partner in managing the day-to-day operations of the executive office. This role requires exceptional judgment, discretion, and the ability to anticipate needs in a fast-paced, client-facing advertising agency environment. The ideal candidate is resourceful, responsive, and comfortable managing competing priorities while maintaining professionalism and confidentiality. This individual will play a critical role in keeping the CEO focused on strategic priorities by ensuring communication, scheduling, travel, and operational logistics run smoothly. This position may require occasional travel, including attending trade shows and supporting executive meetings and client engagements.
Requirements
- 5+ years of experience supporting a senior executive, founder, or CEO
- Exceptional organizational and time management skills
- Strong written communication skills with the ability to draft professional correspondence
- Proven ability to manage competing priorities in a fast-paced environment
- High level of discretion and professionalism when handling confidential information
- Proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets, Slides)
- Ability to work independently and anticipate needs
Nice To Haves
- Startup or advertising agency experience preferred
Responsibilities
- Manage and prioritize the CEO’s inbox, ensuring timely responses and appropriate escalation of urgent matters
- Draft and respond to emails on behalf of the CEO with professionalism and sound judgment
- Identify and flag high-priority communications requiring immediate attention
- Maintain strict confidentiality when handling sensitive business and personnel matters
- Coordinate and manage the CEO’s calendar, including scheduling internal and external meetings across multiple time zones
- Prepare meeting agendas, materials, and background information
- Join meetings to capture detailed notes, track action items, and ensure follow-through
- Arrange domestic and international travel, including flights, hotels, ground transportation, and itineraries for CEO and other executives
- Manage office supply inventory and coordinate purchasing as needed
- Coordinate and process payments, invoices, and expense submissions
- Assist with occasional personal errands and administrative tasks for the CEO
- Provide flexible support to ensure the CEO’s schedule and commitments are executed efficiently
Benefits
- Competitive compensation package including vacation days, sick leave, paid holidays, medical/dental/vision benefits, and 401k with company match.
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
Number of Employees
11-50 employees
