Executive Assistant

Dallas Fort Worth International Airport•DFW Airport, TX

31d

About The Position

Under the direction of the Executive Vice President(s), serves as a trusted executive partner providing high-level administrative, operational, and strategic support. This role requires sound judgment, discretion, and the ability to manageplex priorities in a fast-paced executive environment. The Executive Assistant acts as an extension of the EVP(s), proactively coordinating schedules,munications, information flow, and key initiatives while maintaining strict confidentiality and professionalism. The role regularly interfaces with senior leaders, external stakeholders, andmunity partners and operates with a high degree of autonomy and minimal supervision.

Requirements

High school diploma or equivalent required; associate's or bachelor's degree preferred.
Four (4) or more years of experience providing high-level administrative or executive support in aplexanization.
Demonstrated ability to support senior leaders with discretion, professionalism, and independent judgment.
Advanced proficiency with modern office technology and collaboration platforms.
Possession of a valid Class C driver's license, if required by assignment.
Strong understanding of executive office protocols, confidentiality, and professionalmunication standards.
Ability to anticipate executive needs and proactively manage priorities in a dynamic environment.
Advanced proficiency with Microsoft 365 applications (Outlook, Word, Excel, PowerPoint, Teams, Point, OneDrive).
Experience working with enterprise systems such as SAP Concur and Oracle platforms.
Excellent written and verbalmunication skills, with the ability to interact effectively at allanizational levels.
High level of emotional intelligence, discretion, and executive presence.
Stronganizational and time-management skills with attention to detail and accuracy.
Ability to adapt quickly to changing priorities while maintainingposure and professionalism.
Ability to establish and maintain effective working relationships across diverse stakeholders.

Responsibilities

Provides high-level, confidential executive support, exercising sound judgment, discretion, and independent decision-making in support of Executive Vice President(s).
Acts as a trusted executive partner, proactively anticipating needs, managing priorities, and enabling executive effectiveness in a fast-paced environment.
Managesplex executive calendars, scheduling meetings andmitments while balancingpeting priorities and aligning with business objectives.
Serves as a gatekeeper for executivemunications, screening inquiries, managing information flow, and independently resolving issues when appropriate.
Drafts, edits, and reviews executive correspondence, reports, presentations, and briefing materials with a high degree of accuracy, professionalism, and confidentiality.
Coordinates executive meetings, briefings, and events, including agendas, materials, logistics, and follow-up on action items.
Plans and coordinates domestic and international travel, including itineraries, approvals, and expense reporting, ensuring accuracy and policypliance.
Utilizes enterprise systems and collaboration tools (Microsoft 365, Teams, Point, SAP Concur, Oracle platforms, etc.) to streamline workflows and improve executive efficiency.
Maintainsanized digital and physical records in accordance with records management, retention standards, and confidentiality requirements.
Supports budget tracking, expense reconciliation, procurement requests, and Travel Card transactions, ensuring proper documentation andpliance.
Builds and maintains effective working relationships with internal leaders, external stakeholders, andmunity partners, representing the executive office with professionalism.
May provide functional guidance or coordination to administrative staff within the division and performs other related duties in support of executive andanizational priorities.