EXECUTIVE ASSISTANT

The Council on Recovery • Houston, TX

18d

About The Position

The Council on Recovery is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative, operational, and strategic support to our executive leadership team. This pivotal role ensures the smooth functioning of organizational activities, facilitates effective communication, and helps uphold the organization’s mission, values, and confidentiality standards. If you are detail-oriented, resourceful, and committed to making a meaningful impact in a dynamic environment, we invite you to join our team.

Requirements

• Proven experience as an Executive Assistant or in a similar administrative role, preferably within a nonprofit or healthcare organization.
• Exceptional organizational and time-management skills with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
• Discretion and confidentiality in handling sensitive information.
• Ability to work independently and collaboratively in a fast-paced environment.
• High level of professionalism, attention to detail, and problem-solving skills.
• Minimum of 5 years of executive level administrative experience, preferably within nonprofit, healthcare, or corporate environments.
• Exceptional written and verbal communication skills with a polished, professional demeanor.
• Strong organizational, time management, and multitasking capabilities.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (Teams, Zoom).
• Demonstrated ability to exercise discretion, judgment, and tact in confidential matters.
• Self-directed, adaptable, and effective both independently and in collaborative settings.

Nice To Haves

• Bachelor’s degree or equivalent experience preferred.
• Bachelor’s degree preferred, or equivalent combination of education and experience.

Responsibilities

• Manage complex calendars, schedules, and meeting logistics for executive leadership, ensuring optimal time management and prioritization.
• Coordinate and prepare materials for meetings, including agendas, presentations, and reports.
• Serve as a point of contact between executives and internal/external stakeholders, maintaining professionalism and confidentiality.
• Handle correspondence, emails, and phone inquiries on behalf of executives, ensuring timely and appropriate responses.
• Assist with travel arrangements, itineraries, and expense reporting to support organizational efficiency.
• Support special projects and initiatives as assigned, contributing to strategic planning and execution.
• Maintain organized filing systems, records, and documentation to ensure easy retrieval and compliance.
• Facilitate effective communication across departments and with external partners to promote organizational cohesion.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level