Executive Assistant

Loenbro • Franklin, TN

48d • Onsite

About The Position

The Executive Assistant will perform various functions, which may vary with the specification of the Tennessee executive team (General Manager, Project Executive, and Field Leaders)

Requirements

• Fluent in English
• Notary is required
• Proficient in MS Office products
• 2 + years’ experience in administrative role in a fast-paced environment
• Strong time management skills
• Excellent communication skills
• Detail-oriented
• Ability to work well with others

Nice To Haves

• BA degree from accredited university is preferred
• Spanish speaking is preferred

Responsibilities

• Answer front desk phone calls and greet everyone coming into the office
• Coordinating company events including but not limited to trainings, all hands meeting, foreman meetings and so forth
• Coordinate and manage workforce allocation across jobsites to ensure proper staffing levels
• Serve as the primary point of contact for staffing agencies and temporary labor providers
• Track temporary employee start/end dates, assignments, and compliance documentation
• Provide executive support and manage GM’s schedule
• Office ordering and stocking
• Mail collection and distribution
• New Hire jobsite assignments with direction general superintendent
• Interdepartmental communication for marketing and events
• Manage and coordinate New Hire Orientation
• Notary duties
• Keep the front office, conference room and break room clean and organized daily
• Demonstrate and embrace our company values, our PACT: People, Advance Process, Community, and Trusting Relationships
• Other duties as assigned

Benefits

• Collaborative, team-oriented culture.
• Opportunities to get involved in company events and initiatives.
• Competitive pay and benefits package.
• A chance to be the heartbeat of our corporate office!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 251-500 employees