Executive Assistant

Edrington • New York, NY

1d • $79,000 - $99,000 • Hybrid

About The Position

Our CraftEdrington’s vision is to give more by crafting exceptional ultra-premium spirit brands. The Macallan is our central focus, supported by Highland Park and The Glenrothes in the single malt category. Our portfolio is completed with Brugal rum from the Dominican Republic, Wyoming Whiskey in the American Whiskey category and Valdespino sherry from Jerez in Spain. Edrington also has a strategic partnership with No.3 London Dry Gin.Our principal shareholder is a charitable trust, so we were built to make a world of difference. Discover a place where values define our culture. The home of exceptional brands, where people and teams thrive.
We are seeking an organized and engaged Executive Assistant to support three roles within the Executive Leadership Team, including the CEO. In addition, this role will be part of the team providing support to the Office Services Team in our NYC office. This dynamic role requires an ability to prioritize, anticipate needs, think critically and be solution oriented in a fast-paced environment. The ideal candidate must be flexible, proactive and effective in their ways of working. Excellent communication, interpersonal and collaboration skills are essential for this role due to interactions with colleagues across all levels of the organization both in the Americas, the UK as well as external contacts.

This role will provide admin support as needed in scheduling appointments, arranging meetings, travel planning, calendar management, and assist with various other duties requiring confidentiality and discretion on sensitive information. This individual will prepare ad hoc reports, presentations, and will handle information requests and process expenses.

Requirements

• Bachelor’s degree, or associate degree Required, or equivalent experience
• Minimum of 5 years of experience in an administrative support capacity for Executives, or high-level Directors
• Advanced proficiency in MS Word, MS Excel & MS PowerPoint; AI experience welcomed
• Strong communication and interpersonal skills, with the ability to work effectively with a diverse range of stakeholders.
• Superior organization skills and attention to detail; ability to multitask and prioritize responsibilities. Flexible, adapting to change quickly and easily.
• You are solution-focused and demonstrate initiative by identifying issues proactively for executives.
• You are extremely well organized, rely on checklists, time-blocking, and understand the importance of implementing systematic processes.
• You are a strong team player with a positive mindset, dynamic, and professional personality.
• You hold yourself to a high-level of accountability and value, integrity, transparency, and consistency.
• Ability to work with highly confidential information, and maintain confidentiality

Responsibilities

• Coordinate travel and logistics for leadership team
• Manage and prioritise executive calendars, ensuring accuracy and resolving scheduling conflicts.
• Manage correspondence and incoming communications in line with executive priorities.
• Coordinate leadership and team meetings, including agenda and material preparation.
• Maintain document and organisational systems in line with company policies
• Draft high‑level communications and manage confidential materials discreetly.
• Coordinate meeting and event logistics, including rooms, catering, technology, and materials.
• Support internal and external meetings, events, and executive visits, including VIP distillery tours.
• Process expense reports and invoices, ensuring accurate coding and timely submission with Finance.
• Lead end‑to‑end coordination of Executive Leadership Team meetings, QLTs, and town halls.
• Collaborate with Executive Assistants, Office Management, IT, and regional teams to ensure alignment.
• Represent the Executive Office professionally and support Social and Giving Committee initiatives.
• Anticipate executive needs and prepare reports, presentations, and spreadsheets in advance.

Benefits

• Salary $79,000-$99,000 + Annual Bonus
• 25 days of Vacation Time - including Holiday Break from December 25th through 31st
• Sick Leave Days and Company Holidays
• Health Insurance with Premiums fully paid by Edrington for Employees and Dependents
• Save for retirement and invest in your future - 401(k) Retirement Plan with Company Match
• Additional benefits include Life Insurance and Disability Plans, Pre-Tax Benefits, Fitness Reimbursement Program & Tuition Reimbursement Program
• 24/7 support for you and your loved ones to counselling, life coaching and information on financial, mental, and physical wellbeing
• Embrace work-life harmony with hybrid working, 26 weeks’ paid maternity, paternity and adoption leave, and up to five paid carers leave days a year
• Experience our exceptional brands with a generous annual product allowance and through Company Events

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 501-1,000 employees