Executive Assistant

Lesaffre North America • Brisbane, CA

15d

About The Position

As a vital member of the Recombia Biosciences team, the Executive Assistant will
play a pivotal role in supporting our executive leadership and driving
operational excellence. Leveraging exceptional administrative skills, you will
coordinate executive schedules, manage seamless travel arrangements, and
organize engaging business events to foster a collaborative work environment.
Beyond executive support, you will also contribute to our procurement
operations, efficiently ordering lab and office supplies across our San
Francisco and Boston sites. Your attention to detail and strong communication
will be invaluable as you liaise with our teams in Milwaukee and Northern
France. As a key contributor to Recombia's success, you will work closely with
cross-functional teams and gain exposure to bioscience innovation. Your
adaptability and willingness to take on additional responsibilities will be
highly valued as you support our growing organization. Join us in this exciting
role and be a driving force behind Recombia Biosciences' continued growth.

Requirements

• 3+ years of experience as an Executive Assistant or in a similar administrative/procurement role
• Strong working knowledge of Microsoft Office 365 suite (Word, Excel, Outlook, Teams)
• Excellent organizational, communication, and interpersonal skills
• Experience with SAP or other ERP systems
• Ability to travel 5% of the time between Brisbane, California and Bedford, Massachusetts (about 10 days/year)

Nice To Haves

• Experience working within a laboratory setting is a plus

Responsibilities

• Demonstrates an unwavering commitment to Lesaffre's safety-first culture by strictly adhering to all safety protocols and actively participating in required safety programs
• Organizes and maintains company documents, records, and other materials in a meticulous and organized manner
• Records detailed meeting minutes for select executive meetings, ensuring accurate documentation of discussions and decisions
• Expertly manages executive calendars, schedules meetings and appointments, and coordinates seamless travel arrangements
• Plans and executes team lunches, events, and other business functions, fostering a positive and collaborative work environment
• Assists with the hiring process, including the coordination of efficient and effective onsite interviews
• Maintains a well-stocked office supply and snack inventory, ensuring the team has the resources they need to be productive
• Organizes the office, conference areas, and common spaces, creating a professional and welcoming atmosphere
• Composes and distributes company-wide communications as directed, ensuring clear and timely information sharing
• Serves as a trusted liaison with the HR and Finance teams, facilitating smooth coordination on various matters
• Manages purchase requisitions from team members, entering them into SAP and placing orders with suppliers using issued Purchase Orders
• Receives items and services in SAP, ensuring invoices are processed in a timely manner
• Supports supplier onboarding and validation in SAP, maintaining accurate supplier contact information and serving as the primary liaison
• Provides support for p-card management as needed, contributing to the efficient handling of financial transactions
• Demonstrates a proactive and adaptable approach, readily taking on additional duties as assigned to support the team's success

Benefits

• Competitive compensation and comprehensive benefits starting on day one, including health, dental, vision, and 401(k) with employer match
• 11 paid holidays
• Opportunities for continuous growth and development, including the ability to take on new challenges and collaborate across our international business units

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed