Executive Assistant

Brown Advisory•New York, NY

36d•$100 - $130•Onsite

About The Position

Brown Advisory is seeking an experienced, highly capable Executive Assistant to join our New York office. This is a senior-level role designed for a seasoned administrative professional with a demonstrated track record of supporting senior executives and partnering effectively with leadership teams. The Executive Assistant will serve as a trusted partner to the Chief Investment Officer for Private Client, Endowments and Foundations and the Head of the Investment Solutions Group, providing high-level administrative, organizational, and strategic support. The successful candidate will bring strong professional judgment, exceptional organizational skills, and the maturity required to manage sensitive and confidential matters in a fast-paced, client-focused investment environment.

Requirements

Minimum of 7+ years of experience as an Executive Assistant supporting senior executives or C-suite leaders; experience supporting multiple executives strongly preferred.
Prior experience in financial services, investment management, or a professional services environment preferred.
Demonstrated ability to operate as a trusted partner to executives, exercising discretion, sound judgment, and confidence in decision-making.
Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint) and the ability to quickly learn firm-specific systems and tools (e.g., Salesforce).
Exceptional organizational and time-management skills, with the ability to manage multiple priorities and shifting deadlines while maintaining meticulous attention to detail.
Strong written and verbal communication skills, with a polished, professional presence.
Proactive, solutions-oriented mindset with a willingness to improve processes and workflows.
High level of emotional intelligence, professionalism, and interpersonal skills when working with senior leaders, clients, and colleagues.
Ability to work in the New York office five days per week.
Applicants must be authorized to work in the United States without the need for current or future employer-sponsored work authorization (e.g., H-1B , O-1, F-1 (OPT), TN, or any other non-immigrant visa classifications that require employer support or sponsorship).

Nice To Haves

experience supporting multiple executives strongly preferred.
Prior experience in financial services, investment management, or a professional services environment preferred.

Responsibilities

Act as a primary point of contact for senior executives, coordinating communications across internal stakeholders, senior management, and external clients with professionalism and discretion.
Proactively anticipate the needs of the Chief Investment Officer and Head of the Investment Solutions Group, enabling them to focus on strategic priorities.
Manage complex calendars, schedule meetings across multiple time zones, coordinate domestic and international travel, and prepare and submit expense reports for multiple senior team members.
Serve as an effective gatekeeper by prioritizing requests, managing competing demands, and minimizing distractions while ensuring timely follow-through.
Maintain accurate and timely documentation of client and prospect interactions within Salesforce CRM.
Prepare meeting rooms, coordinate conference calls, and ensure technology and presentation materials are ready and functioning properly.
Provide reception and front-desk coverage as needed, including greeting clients and guests, managing deliveries, and supporting New York office events.
Build and maintain strong working relationships with colleagues, executives, and external partners.
Independently manage tasks from initiation through completion, exercising sound judgment and proactively seeking guidance when appropriate.
Support special projects as assigned, including preparation of meeting materials, annual client gifting, and ad hoc initiatives.
Uphold the highest standards of confidentiality, professionalism, and integrity at all times.