Executive Assistant

BridgeBio Pharma•San Francisco, CA

9d•$50 - $72•Hybrid

About The Position

Mavericks Wanted When was the last time you achieved the impossible? If that thought feels overwhelming, you might want to pause here, but if it sparks excitement...read on In 2015, we pioneered a “moneyball for biotech” approach, pooling projects and promising early-stage research from academia together under one financial umbrella to reduce risk and unleash innovation. This model allows science and small teams of experts to lead the way. We build bridges to groundbreaking advancements in rare disease, and develop life-changing medicines for patients with unmet needs as fast as humanly possible. Together we define white space, push boundaries, and empower people to solve problems. If you're someone who defies convention, join us and work alongside some of the most respected minds in the industry. Together, we'll ask "why not?" and help reengineer the future of biopharma. At BridgeBio, we value curiosity and experimentation—including the ethical & thoughtful use of AI to improve clarity, speed, and quality of work . What You'll Do We are seeking an experienced Executive Assistant to provide high-level strategic, operational, and administrative support to the SVP of Sales & Marketing, as well as coordination support for the teams reporting to this function. This role combines executive support with strong organizational and communication skills, ensuring seamless operations and alignment across key Sales, Marketing, and cross-functional priorities. The ideal candidate is proactive, highly organized, and detail-oriented, with exceptional communication and relationship-building abilities. They will manage complex calendars, meetings, event planning, budget, communications, and deliverables, while coordinating initiatives that enhance team effectiveness, support strategic priorities, and drive overall business performance.

Requirements

Bachelor’s degree preferred
5+ years of experience as an Executive Assistant or in a similar hybrid leadership-support role
Experience in biotech, life sciences, or a fast-paced start-up environment strongly preferred
Experience supporting a Commercial function
Proven ability to manage multiple complex projects with minimal oversight
Strong organizational, communication, and interpersonal skills
A proactive, positive attitude and the ability to anticipate needs before they arise
Highly detail-oriented, proactive, and able to anticipate needs and act independently
Proficiency with Microsoft 365, SharePoint, Teams, Zoom, DocuSign, and project management tools
AI proficiency, conference & large-scale event planning, Contract routing / PO / invoice processing, Budget management, and project management
Ability to work across multiple office locations as needed

Responsibilities

Manage the SVP’s complex calendar by prioritizing meetings, resolving conflicts, and ensuring alignment with strategic priorities
Manage team calendars and meeting requests to support overall scheduling needs
Coordinate domestic and international travel, prepare detailed itineraries, and manage expense reporting through Concur
Prepare, proofread, and edit materials, presentations, and reports for executive and cross-functional meetings
Manage and assist with event planning, sales meetings, and all key meetings within the Sales & Marketing function to ensure seamless execution and alignment.
Track decisions, deliverables, and follow-ups to ensure accountability and timely execution
Provide onboarding support for new vendors and agencies, ensuring they have the required access, documentation, and enablement materials
Manage contracts, SOW submissions, and vendor onboarding; route agreements for review and approval in partnership with Legal and Finance
Track and manage event and departmental budgets, ensuring financial accuracy and reporting transparency
Coordinate with the hiring team to support the build-out of the Sales and Marketing organization
Handle confidential information with professionalism, discretion, and sound judgment
Serve as project manager for key Sales & Marketing initiatives, tracking timelines, deliverables, and cross-functional dependencies
Partner with other Commercial administrative staff to maintain consistency, alignment, and coverage across departments

Benefits

Market leading compensation
401K with 100% employer match on first 3% & 50% on the next 2%
Employee stock purchase program
Pre-tax commuter benefits
Referral program with $2,500 award for hired referrals
Comprehensive health care with 100% premiums covered - no cost to you and dependents
Mental health support via Spring Health (6 therapy sessions & 6 coaching sessions)
Hybrid work model - employees have the autonomy in where and how they do their work
Unlimited flexible paid time off - take the time that you need
Paid parental leave - 4 months for birthing parents & 2 months for non-birthing parents
Flex spending accounts & company-provided group term life & disability
Subsidized lunch via Forkable on days worked from our office
People are part of our growth and success story - from discovery to active drug trials and FDA pipelines, there are endless opportunities for skill development and internal mobility
We provide career pathing through regular feedback, continuous education and professional development programs via LinkedIn Learning, LifeLabs, Spring Health & BetterUp Coaching
We celebrate strong performance with financial rewards, peer-to-peer recognition, and growth opportunities