Executive Assistant - WSB TV

Cox Media Group-posted 2 days ago
Full-time • Executive
Onsite • Atlanta, GA
5,001-10,000 employees
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The Executive Assistant offers extensive administrative support to the President of CMG Content & WSB-TV and their team. The Executive Assistant demonstrates a high level of integrity, professionalism, and diplomacy, handling sensitive and confidential business matters. This role requires responsiveness, organization, attention to detail, and the independent judgment needed to plan, prioritize, and organize in a fast-paced, quickly changing environment. The ideal candidate views themselves as an extension of the executives and departments they support and as an extension of the leadership team’s brand. They are focused on removing barriers to success and creating administrative ease to enable the assigned leaders and their teams to be their most successful and productive selves. This role is primarily an onsite position supporting the in-office needs of the executive and their departments.

  • Responsible for managing the overall calendar, involving significant interaction with both internal and external executives and assistants. Proactively reviews calendars to identify potential conflicts or issues, ensuring optimal use of each executive’s time and focus.
  • Handles all travel, transportation, and lodging arrangements, and creates thorough and detailed itineraries as required.
  • Prepares detailed and timely expense reports to accurately record expenses in accordance with CMG’s Travel and Expense policy.
  • Gathers and analyzes data, then prepares documents, PowerPoint presentations, reports, and spreadsheets.
  • Handles inbound calls and voicemails, responding to or directing inquiries to the appropriate party or system. Reviews and prioritizes communications and prepares brief responses as needed.
  • Coordinates the scheduling of meetings (both live and virtual). Plans and facilitates group meetings at the office and offsite locations, including arranging conference room and site details, catering, room setup, and agendas.
  • Develops and maintains an efficient and effective organizational filing system and other methods for retaining documents—both physical and virtual
  • Performs general support tasks such as ordering office supplies, coordinating office moves, assembling weekly or regular reports and presentations, and managing file document projects
  • Integrates into the Executive Assistant community. Assists with team-building events for the team, including generating ideas and coordinating logistics for the facility and food as needed
  • Provides support for executive meetings and/or large gatherings, including copying, delivering gifts, or preparing other materials as needed
  • Maintains the team calendar (including special events, birthdays, etc.) and proactively plans to recognize key dates and milestones
  • Attends staff meetings as needed
  • Prepares leaders for their tasks, including providing background information for meetings, special activities, and presentations
  • Keeps employee reference lists and organizational charts for the department
  • Coordinates and manages onboarding for new leaders, including securing office space, equipment, and supplies, and scheduling orientation meetings. Provides support to other team members as needed
  • Assist with special projects as needed
  • At least 5 years of experience supporting a C-level executive. Experience working with a Television team is a plus
  • Associate's degree, bachelor's degree, or equivalent
  • Highly skilled in Microsoft Word, Excel, PowerPoint, Outlook, and MS Teams
  • Ability to produce accurate and timely information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics
  • Proficient with digital devices and quick to learn new technologies
  • Must be capable of maintaining the highest level of confidentiality
  • Resourceful self-starter capable of working independently with minimal supervision
  • Proven ability to manage multiple tasks at once
  • Requires exceptional organizational skills and attention to detail
  • Proficiency in spelling, punctuation, grammar, and proofreading
  • Professional demeanor and telephone etiquette are essential
  • Strong communication skills required to engage with senior executives and external professionals
  • Energetic, positive team player who is adaptable, personable, and has a service-oriented attitude
  • Positive, collaborative, and constructive communication and work style
  • A proactive, passionate, and creative problem solver
  • Ability to comprehend, interpret, communicate, and respond to ambiguous requests
  • Ability to work in a fast-paced, multitask environment where attention to detail is required
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