Executive Assistant to the Tax Collector

Hillsborough County Tax Collector•Tampa, FL

23d•Onsite

About The Position

Provides executive-level, confidential administrative support to an Elected Official. Duties may be clerical, administrative or project-based and include scheduling, arranging meetings, event planning, handling information requests, preparing reports and correspondence and liaising with department members and outside agencies. This position is privy to confidential information which requires diplomacy and discretion.

Requirements

Considerable knowledge of administrative practices and procedures
Considerable knowledge of principles and processes for providing customer service
Knowledge of the principles of strategic planning and other executive level business activities
Knowledge of a variety of computer software applications such as MS Office Suite and modern technology resources
Knowledge of English grammar, spelling, punctuation, and proper phone etiquette
Strong verbal and written communication skills
Strong reading comprehension and active listening skills
Thorough knowledge of the principles, practices, and organization of government administration
Knowledge of current legislative and policy issues as well as[; public service operations
Strong critical thinking and problem-solving abilities
High degree of accuracy and attention to detail
Ability to remain organized in a fast-paced environment
Strong teamwork capabilities
Demonstrated strong work ethic
Ability to interact effectively and professional via phone, email or other electronic means
Ability to conduct research, collect and analyze data, and prepare reports
Ability to establish and maintain effective working relationships with others
Ability to prioritize work and meet schedules and deadlines consistently
Ability to represent the Tax Collector at meetings and conferences
Ability to maintain confidentiality when dealing with sensitive information
Ability to interact effectively and professionally with elected officials, department heads, and the public
Ability to perform and complete multiple duties concurrently and in a timely manner
Ability to lift items up to 50 lbs.
Work requires regular and reliable attendance working a full-time schedule Monday – Friday, with occasional work on evenings and weekends.
Work may require standing and walking up to 20% of the time
AA/AS degree and 3 years of experience performing high level administrative duties

Nice To Haves

bachelor's degree in political science, public administration, or related field preferred
An equivalent level of education and experience may be substituted as permitted by law
Passion for public service is highly desired
Previous, practical experience through internships, volunteering, or roles working in government or for an elected official preferred

Responsibilities

Organize and expedite the flow of information to and from the Tax Collector
Manage and maintain the Tax Collector’s schedule; make travel arrangements
Compose correspondence on behalf of the Tax Collector
Organize and manage Tax Collector files and records
Conduct research, compile data, and prepare documents, reports, and publications on behalf of the Tax Collector
Prepare and deliver presentations on organization initiatives
Facilitate the resolution of customer inquiries, requests and complaints that escalate to the executive level
Plan and coordinate executive meetings, luncheons, and other business events
Assist in the overall administration of the executive office by preparing invoices, requisitions, budget requests, and other documents for Tax Collector approval
Attend meetings, deliver presentations and meet with individuals, special interest groups, and others on behalf of the Tax Collector
Oversee and manage special projects involving diverse administrative operations
May perform other duties at the direction of the Tax Collector