Executive Assistant to the President

Atlantic American Corporation•Brookhaven, GA

6h•Onsite

About The Position

THE EXECUTIVE ASSISTANT TO THE PRESIDENT SERVES AS A STRATEGIC BUSINESS PARTNER AND OPERATIONAL EXTENSION OF THE PRESIDENT, SUPPORTING EXECUTIVE DECISION-MAKING, ORGANIZATIONAL EFFECTIVENESS, AND CROSS-FUNCTIONAL COORDINATION. THIS ROLE IS RESPONSIBLE NOT ONLY FOR HIGH-LEVEL ADMINISTRATIVE SUPPORT, BUT ALSO FOR MANAGING COMPLEX PRIORITIES, DRIVING KEY INITIATIVES, SUPPORTING COMPANY-WIDE COMMUNICATIONS, AND ENSURING THE OFFICE OF THE PRESIDENT OPERATES WITH EXCELLENCE, DISCRETION, AND ALIGNMENT TO ORGANIZATIONAL GOALS. A SUCCESSFUL CANDIDATE DEMONSTRATES SOUND JUDGMENT, ANTICIPATES NEEDS, MANAGES COMPETING PRIORITIES WITH MINIMAL DIRECTION, AND PLAYS A TRUSTED ROLE IN CONFIDENTIAL, HIGH-IMPACT MATTERS.

Requirements

Bachelor's degree in business, communications, or a related field strongly preferred
Proven experience as an Executive Assistant supporting C level executives or similar role
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, OneDrive, Teams) and document management platforms.
Task and project management using tools such as Asana, including workflow creation, task tracking, and cross-functional coordination.
Experience leveraging artificial intelligence tools (e.g., ChatGPT, Microsoft Copilot/AI features, Otter.ai) to improve efficiency, communication, and workflow.
Executive-level calendar management, inbox management, and priority coordination.
Expense reporting, invoice processing, and budget tracking with strong attention to detail and accuracy.
Preparation of executive presentations, reports, and briefing materials for board meetings, leadership sessions, and company-wide communications.
Exceptional organizational and time management skills with the ability to manage multiple competing priorities.
Strong written and verbal communication skills, including drafting communications on behalf of senior leadership.
High degree of discretion and professionalism when handling sensitive and confidential information.
Demonstrated ability to anticipate needs, solve problems proactively, and operate effectively in fast-paced environments.
Adaptability and willingness to learn new systems, tools, and processes.

Responsibilities

Manage the President's calendar, schedule appointments, and coordinate meetings, both internal and external, ensuring all relevant documentation and information are provided in advance.
Prepare and edit correspondence, presentations, reports, and other documents as required, maintaining accuracy and confidentiality. i.e. Board Presentations, All Employee meetings, Strategic Planning sessions, etc.
Handle incoming, emails, and messages, prioritizing and responding on behalf of the President when necessary.
Arrange travel itineraries, accommodation, and logistics for business trips, ensuring all arrangements are seamless and efficient.
Prepare executive-level materials including board presentations, company-wide communications, strategic planning materials, and leadership presentations.
Act as a primary point of contact for the Office of the President, managing incoming requests, communications, and follow-up with sound judgment and confidentiality.
Lead the planning and execution of high-level meetings on behalf of the President, including All-Employee Meetings, leadership meetings, and strategic planning sessions, etc.
Develop agendas, coordinate pre-work, prepare materials, and ensure key stakeholders are aligned and prepared.
Attend meetings as requested to capture key decisions, document outcomes, and track follow-up actions to support execution.
Coordinate logistics for complex meetings and events, including venues, catering, technology, and vendor management.
Partner with internal leaders to ensure meetings are productive, well-structured, and aligned to organizational priorities.
Track commitments and action items across initiatives to help ensure accountability and progress.
Collect, analyze, and synthesize information to support executive decision-making and strategic planning.
Prepare concise summaries, reports, and briefing materials to ensure the President is well-informed and prepared for meetings, presentations, and key initiatives.
Conduct research on organizational, operational, and external topics as requested, translating findings into actionable insights.
Maintain organized and confidential records, files, and documentation for the Office of the President, ensuring accuracy and ease of access.
Manage sensitive and confidential information with the highest level of discretion and professionalism.
Build and maintain strong, trust-based relationships with executives, managers, employees, board members, and external partners, representing the President and the organization with professionalism and integrity.
Serve as a key liaison between the President and internal stakeholders, facilitating clear communication, alignment, and follow-through across the organization.
Exercise sound judgment when handling sensitive interactions and situations, ensuring matters are addressed thoughtfully and confidentially.
Foster collaboration across departments by supporting communication flow and helping remove barriers that impact executive priorities and organizational effectiveness.
Represent the tone, values, and expectations of the Office of the President in day-to-day interactions.
Lead and support high-impact initiatives on behalf of the President, including organizational projects, process improvements, and cross-functional efforts that support company priorities.
Partner with the President on strategic initiatives by conducting research, developing materials, coordinating stakeholders, and supporting execution.
Play a key role in planning and executing company-wide initiatives and events such as All-Employee Meetings, leadership events, board meetings, milestone celebrations, culture-building efforts, and spearheading technology and workflow enhancements.
Identify opportunities for improved workflows, communication, and operational efficiency within the Office of the President and broader organization.