Executive Assistant to the President of Football

AMB Group, LLC•Flowery Branch, GA

About The Position

As a key member of the Atlanta Falcons front office, the Executive Assistant to the President of Football is responsible for a wide range of administrative and organizational functions supporting the president. The Executive Assistant (“EA”) will provide scheduling, logistical, and general administrative support, and will play an active role in key projects as directed. They will serve as liaison for communication to the office of the president and will provide personal support related to the president’s daily routines. The EA will proactively and confidentially manage the president’s calendar and email, coordinate and prepare for meetings and games, and support internal and external teammates and groups, representing the Falcons front office in a professional manner at all times. The ideal candidate thrives in a fast-paced environment and is skilled at building relationships and creating winning outcomes. They enjoy working independently and with colleagues across all levels within the organization. They are flexible, proactive, calm under pressure, resourceful, and efficient. Superior written and verbal communication skills, strong decision-making, critical thinking, sense of urgency and attention to detail are crucial to the success of this role. A high degree of professionalism, confidentiality, discretion, and customer focus are a must.

Requirements

Bachelor’s Degree
Previous experience directly supporting senior football or business executives, OR
Previous experience supporting Falcons business and football operations
Working knowledge of Falcons front office and football operations organization
Working knowledge of Falcons football schedule and tentpole events
Ability to be on call, accessible and available to assist as needed according to the president’s work and travel schedule as well as during the NFL season as needed to support games and events such as the NFL Draft, Combine, training camp, etc.
Solid integrity and demonstrated role model leadership
Proven relationship builder
Superior attention to detail
Strong service orientation
Active listening and excellent oral and written communication skills with all levels of personnel
Efficient time-management skills and ability to self-direct through multiple concurrent assignments and events/activities
Judgment and discretion to make well-reasoned, independent recommendations and decisions on matters of significance
Outstanding ability to work with other associates and leaders across Blank Family of Businesses
Resourcefulness and critical thinking/problem-solving skills
High drive to succeed, proactivity, follow through, and results orientation
Polish, poise, professionalism, and tact
Advanced proficiency and working knowledge of Microsoft Office Suite - Outlook, Power Point, Excel, Word, Forms, and OneNote
Proven ability to maintain confidentiality and manage sensitive data and information
Strong organizational skills

Responsibilities

Proactively and efficiently manage the president’s calendar; schedule appointments with internal and external individuals and groups; coordinate with other assistants and department liaisons to schedule meetings and briefings
Serve as primary point of contact for the president’s availability
Maintain the president’s email communications, internal and external contacts and other Microsoft Outlook data
Coordinate executive travel using Concur system; provide and maintain detailed travel itineraries, agendas, and advances; submit timely expense reports and reimbursement requests on behalf of the president
Assist with travel coordination, partnering with travel & operations and aviation teams as needed
Independently gather, compile and analyze information from multiple sources; prepare a variety of detailed correspondence, memos, reports, and itineraries which are generally confidential in nature. Use various PC software (Microsoft Office, Teams, Forms, Excel, Power Point, Outlook) to produce high quality documents
Conduct basic research, compile information and prepare documents for presentation to executives, team members, and other key stakeholders
Prepare for meetings, presentations, and speaking engagements including logistics, catering, audio, and IT requirements; attend select meetings to scribe, compile and distribute notes
Receive and screen phone calls with exemplary telephone manner
Create and maintain efficient organizational systems using Microsoft OneNote
Seamlessly coordinate with other front office team members on a continuous basis, including preparation for meetings, activities, special events, and celebrations, including but not limited to NFL Combine, Free Agency, Draft and Training Camp
Serve as a liaison between the president and the owner/chairman regarding meeting and event scheduling, preparation of materials, and support of the president in any required interaction with the owner/chairman
Administer gameday sideline passes; manage personal requests partnering with football administration and the CEO’s office as needed
Coordinate and provide support for the president’s gameday suite and guests before and during Falcons home games
Assist with merchandise and apparel orders for departments, partnering with key stakeholders on budget management
Assist with departmental catering needs
Process invoices for payment through the Concur system
Provide support for the president’s spouse and family, as needed, including but not limited to travel, game tickets, parking, and sideline passes
Provide overall support to the president as needed to assist with daily office/life management; may include supporting in a personal manner as needed
Professionally represent president with complete integrity and discretion