Executive Assistant to the MD of FST

A SECOND CHANCE INC • Pittsburgh, PA

37d • Onsite

About The Position

Executive Assistant to the Managing Director of FST/FACT/FACE

Requirements

• Bachelor's degree in Business Administration or related field preferred
• High School diploma required
• 5 – 7 years of experience in fast-paced office environments demonstrating progressive experience supporting leadership with high-level emotional intelligence
• Must type a minimum of 65 wpm
• Proficient in Microsoft Office software, PowerPoint, Publisher, and Excel
• Excellent Verbal and written communication skills
• Excellent Customer Service Skills
• Available to work after 4:30p and on weekends occasionally
• Confidentiality is a requirement for the role.
• Registered and insured vehicle
• Certificate of Insurance for vehicle
• Valid Pennsylvania Driver’s License
• Current Act 33 and Police Clearances
• Available to work flexible schedule
• Carry cell phone
• On Call

Nice To Haves

• Graphic design capabilities are preferred but not required
• Two years of supervisor preferred

Responsibilities

• Serve as an executive assistant to the Managing Director (MD)
• Screening incoming calls, collaborating appointments and daily meetings
• Making travel arrangements, including lodging, meals and transportation
• Typing correspondence including reports and highly confidential materials
• Arranging luncheons, coordinating meetings
• Receiving and distributing mail
• Being able to develop spreadsheets, charts and graphs displaying data for review and analysis
• Record and assist the MD in updating the Project Management chart for every management member within the unit
• Screening visitors
• Coordinate Special Events
• Handle all calls to the MD
• Prepare for all MD Meetings
• Monthly reconciliation of American Express Invoice for MD
• Take minutes at Operating Committee Meetings
• Works collaboratively with other Executive Assistants and agency staff to complete assignments and special projects; will also serve as back up to other Executive Assistants, as needed
• Approve timesheets
• Taking all Call-Offs
• One on One Supervisory & Unit Meetings
• Report all Support Matters to Vice President of Employee Relations
• This position requires a flexible work schedule to include evenings and weekends.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED
• Number of Employees: 251-500 employees