Executive Assistant to the ISC Deputy Director and ISC Chief Engineer

BAE Systems

1d•$75,254 - $127,930

About The Position

The Opportunity Join BAE Systems' Air & Space Force Solutions and be part of a diverse and enthusiastic team who solves some of the world's most complex technical challenges. Contributing day-to-day for the Hill Air Force Base BAE team is refreshing, and the flexibility in the work week is unmatched. For the eighth consecutive year, BAE was named among Salt Lake Tribune's "Top Workplaces," by its employees, earning special distinction for providing a healthy work-life balance for our valued employees. We work very hard to ensure this is a great place to work! As part of the U.S. Air Force's Integration Support Contract (ISC), BAE Systems provides support services in the areas of engineering, logistics, management, scientific analysis, and other subject matter expertise to augment and optimize management of the Minuteman III and Sentinel Weapon Systems. What We Offer: A challenging and rewarding opportunity to shape the development and deployment of the next generation intercontinental ballistic missile. A high-performance, high-morale workplace. Opportunities for professional growth and development. Collaborative and dynamic team environment. Why Utah? You’ve got to see it to believe it! Utah is an amazing state with diverse geography, a unique culture, and an exceptional quality of life. We are located north of Salt Lake City at the foot of the beautiful Wasatch Mountains. The area offers an incredible range of outdoors pursuits across the seasons including hiking, climbing, hunting, fishing, camping, boating, mountain biking, and world-class skiing at resorts that hosted the 2002 Winter Olympics. The state is home to five amazing National Parks and an easy drive from two more: Grand Teton and Yellowstone. The Salt Lake City area offers a vast array of cultural activities and businesses including multiple professional sports teams. It is a western states hub for world class, cutting-edge medical care. The Salt Lake International Airport offers easy, direct access to just about anywhere in the world.

Requirements

Proficient in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
Experience with calendar management, travel coordination, and expense reporting.
Excellent written and verbal communication skills.
Ability to work in a team environment and build strong relationships with colleagues and stakeholders.
7 years directly related experience.

Nice To Haves

Prior experience as an Executive Assistant to a military, government, or business leader of a medium to large organization.
Bachelor’s degree in business administration, communications, or a related field.
Certification as a Certified Administrative Professional (CAP) or Certified Executive Administrative Professional (CEAP).
Proficiency in additional software applications, such as project management tools or customer relationship management systems.
Experience with data analysis and reporting, including creating dashboards and visualizations.
Experience with JIRA software by Atlassian.
Familiarity with AI applications for generation of first draft material/products to the list.
High energy and proactive approach to work.
Strong attention to detail and organizational skills.
Excellent professional communication and interpersonal skills.
Ability to work in a fast-paced environment with multiple priorities and deadlines.
Strong problem-solving and analytical skills.
Willingness to learn and adapt to new systems, processes, and technologies.
Discretion and professionalism in handling confidential and sensitive information.
Strong sense of ownership and accountability for work product and outcomes.
Ability to build and maintain effective relationships with internal and external stakeholder.
Flexibility and adaptability in a changing environment.

Responsibilities

Provide high-level administrative support, including managing complex calendars, coordinating travel arrangements, and preparing itineraries, and drafting communications.
Develop and maintain effective relationships with internal stakeholders, including BAE Systems-wide senior leaders and fellow employees, and external partners from local academic, civic, and aerospace and defense organizations.
Manage confidential and sensitive information with discretion and professionalism.
Coordinate logistics for meetings, events, and conferences, ensuring all logistical arrangements are in place and executed flawlessly.
Prepare and edit correspondence, reports, and presentations, ensuring high-quality and timely delivery.
Develop and implement effective digital filing systems to ensure easy access to information.
Provide data analysis and reporting support, including creating spreadsheets, charts, and graphs to inform business decisions.
Develop and maintain a thorough understanding of the business unit's operations, goals, and objectives, providing strategic support and recommendations as needed.
Identify areas for process improvement and implement changes to increase efficiency and productivity.
Provide backup support for other administrative staff as needed.

Benefits

health, dental, and vision insurance
health savings accounts
a 401(k) savings plan
disability coverage
life and accident insurance
an employee assistance program
a legal plan
other perks including discounts on things like home, auto, and pet insurance
paid time off
paid holidays
paid parental, military, bereavement, and any applicable federal and state sick leave
Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards
Other incentives may be available based on position level and/or job specifics.