Executive Assistant to the Project Director/Deputy Project Director

Legal Services NYC • New York, NY

2d • Hybrid

About The Position

Legal Services NYC (LSNYC) fights poverty and seeks racial, social and economic justice for low-income New Yorkers. For over 50 years, we have challenged systemic injustices that trap people in poverty and provided legal services that help our clients meet basic needs for housing, income and economic security, family and immigration stability, education, and health care. LSNYC is the largest civil legal services provider in the country; our staff of more than 600 people in neighborhood-based offices and outreach sites across all five boroughs helps hundreds of thousands of New Yorkers annually. We partner with scores of community-based and client-run organizations, elected officials, public agencies, pro bono lawyers, and the courts to maximize our effectiveness. Our work fights discrimination and helps to achieve equity for all low-income New Yorkers.
LSNYC employees have numerous opportunities for growth and professional development, including access to our internal Justice Learning Center, which provides opportunities to earn free CLEs and gain experience as a trainer.
EXECUTIVE ASSISTANT TO THE PROJECT DIRECTOR & DEPUTY PROJECT DIRECTOR
BRONX LEGAL SERVICES
Bronx Legal Services seeks a highly skilled Executive Assistant to support the Project Director, Deputy Project Director in a large, dynamic, community-based legal advocacy organization in the South Bronx. This is a senior administrative and operational role reporting directly to the Project Director and working closely with the leadership team.
Our Organization: Bronx Legal Services is part of Legal Services NYC, the largest provider of free civil legal services for low-income people in the country. Bronx Legal Services has worked tirelessly for nearly six decades to provide high-quality innovative representation to address the pressing needs of the Bronx’s diverse low-income population, in the areas of housing, homeowner protection, public benefits, access to healthcare, disability rights, family law, immigration law, consumer law, access to education, and employment rights. Our mission is to fight poverty and seek racial, social and economic justice. We provide a generous benefits package, including
The Opportunity and Responsibilities: The Executive Assistant serves as a key liaison between the Project Director, staff, board members, elected officials, and external partners, and plays a central role in ensuring the smooth day-to-day functioning of the office. The ideal candidate is highly organized, exercises excellent judgment, maintains discretion with confidential matters, and thrives in a fast-paced, mission-driven environment. The Executive Assistant to the Project Director and Deputy Project Director will support leadership in the following areas, often with deadline pressure:

Requirements

• 5-8 years of previous secretarial or administrative assistance experience is required
• Strong organizational skills and attention to detail
• Strong commitment to social justice, interest, and experience working with and supporting diverse, low-income communities
• Strong oral communication and interpersonal skills
• Ability to interface successfully with board members, government officials, and private funders
• Excellent writing and editing skills
• Proficient in the entire MS Office suite including Excel, Word, PowerPoint, and Adobe Pro with the ability to learn additional software
• Demonstrated ability to work in a fast-paced environment, manage multiple priorities, and able to meet deadlines
• Experience with office administration and communications
• Collaborative team player and works well independently
• Strong problem-solving skills and good judgment

Nice To Haves

• Experience working with the Bronx low-income communities and/or local community-based organizations is preferred

Responsibilities

• Assist in evaluating, improving, and implementing office systems, procedures, and workflows
• Assisting with grants, audits, compliance and fiscal related tasks
• Providing back up administrative support to the Board of Directors
• Providing administrative support for the hiring process and onboarding of staff, interns and volunteers, including HR-related documents
• Assisting with facilities management for a multi-site office
• Managing correspondence and coordinating with elected officials and community groups
• Assisting with community outreach and intern program-related tasks
• Scheduling and coordinating meetings and events
• Coordinating and communicating with our central office and other borough offices
• Special projects as assigned by the Project Director and Deputy Project Director

Benefits

• LSNYC’s Expansive Benefits Package includes: exceptional healthcare with low copays (for which employees pay only 1% of their salaries per year), comprehensive dental insurance, a vision plan, generous vacation days (21 days the first year; 28 days/year thereafter) that people routinely use, plus 14 paid holidays and 18 sick days/year.
• We provide industry-leading parental leave (on average six months) as well as coverage for fertility treatment.
• Employees with student loan debt also have access to our internal Loan Repayment Assistance Program and may be eligible for Public Service Loan Forgiveness.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed
• Number of Employees: 101-250 employees