Executive Assistant to the General Counsel

Bethune-Cookman University•Daytona Beach, FL

9d•Onsite

About The Position

The Executive Assistant to the General Counsel will work closely with the Acting General Counsel in the Office of Legal Affairs, providing administrative support with various legal projects and maintaining efficient daily operational organization of the office. This position reports directly to the General Counsel and requires a high level of confidentiality.

Requirements

Bachelor’s degree preferred, and/or 5 years of equivalent work experience, preferably in a legal setting
Advanced knowledge in Microsoft Office applications including Outlook, Excel, PowerPoint, Budgeting, etc.
Legal Files and Jenzabar knowledge is preferred, but not required
Standard knowledge of how to use office equipment, such as copier, scanner, fax machine, etc.
Working knowledge of legal terminology, local, state, and federal laws
Must have the ability to work independently
Excellent writing and oral communication skills
Ability to manage a calendar, and compose and prepare reports, records and correspondence
Ability to understand and execute complex written and oral instructions
Must have access to a motor vehicle
Strong organizational, project management and problem-solving skills; adept at multi-tasking
Must be highly motivated, energetic, personable and comfortable working with higher-level management
Flexible and adaptable to job tasks and assignments
Notary or the ability to become one upon hire is preferred

Nice To Haves

Bachelor’s degree preferred
Legal Files and Jenzabar knowledge is preferred
Notary or the ability to become one upon hire is preferred

Responsibilities

Performs highly confidential administrative duties that require broad and comprehensive knowledge of the organization's policies, procedures and operations
Prepares, maintains, and organizes confidential legal files and databases, schedules meetings, makes travel arrangements, maintains calendar, drafts correspondences, files, makes copies, answers telephone calls, and performs other administrative duties
Research, compiles, organizes, and prepares legal documents and forms for review and approval
Maintains, summarizes, and provides status updates of litigation files
Provides legal research assistance to the Acting General Counsel
Responds to and gathers necessary documentation for legal requests, such as subpoenas, and discovery requests
Performs, coordinates, and monitors special projects for compliance with local, state, and federal, laws
Manages budget as directed by the Acting General Counsel, including preparing requisitions, and performing budget transfers
Responsible for maintaining office supply inventory
Facilitates and manages contract legal review and completion process
Performs other related duties and responsibilities as assigned