Executive Assistant - General Counsel

White Cap Management•Atlanta, GA

17h

About The Position

A position at White Cap isn’t your ordinary job. You’ll work in an exciting and diverse environment, meet interesting people, and have a variety of career opportunities. The White Cap family is committed to Building Trust on Every Job. We do this by being deeply knowledgeable, fully capable, and always dependable, and our associates are the driving force behind this commitment. Job Summary Responsible for direct support for executive(s), serving as a strategic partner to understand and anticipate their needs and priorities. Ensures high-quality administrative and operational support across the organization. Provides administrative support to leaders, managing schedules, communications, and key projects. Ensures smooth operations, handles confidential matters, and facilitates efficiency in achieving business goals.

Requirements

Typically requires BS/BA in a related discipline.
Generally, 5-8 years of experience in a related field OR MS/MA and generally 3-5 years of experience in a related field.
Certification is required in some areas.

Nice To Haves

5+ years' related clerical/administrative experience to General Counsel.
Manage calendars, schedule meetings, and coordinate travel arrangements for the General Counsel.
Prepare and edit correspondence, reports, presentations, and legal documents.
Organize and maintain legal files, contracts, and records in compliance with company policies.
Assist with document review, proofreading, and formatting for accuracy and consistency
Support preparation of contracts, agreements, and other legal documents.
Conduct basic legal research and compile information as requested.
Serve as a liaison between the General Counsel and internal/external stakeholders.
Handle confidential and sensitive information with the highest level of integrity.

Responsibilities

Demonstrates collaboration, accountability, trust, and execution.
Maintains a comprehensive understanding of department policies and procedures to effectively execute responsibilities.
Reviews upcoming meetings to ensure leaders have necessary information for productivity.
Distributes meeting materials timely to appropriate stakeholders.
Launches and delivers scheduled meetings, including meal planning, requesting agenda items, and preparing necessary data in advance.
Ensures expense reports are accurate and complete.
Tracks and processes expenses, submits invoices, and handles reimbursements.
Approves expense reports and purchase orders for executives’ direct reports.
Manages reconciliation of corporate credit card expenses, ensuring accuracy and timeliness.
Uses discretion and judgment to prioritize meetings and manage information flow to executives.
Serves as the primary communication hub, managing incoming requests and information from administrative staff.
Ensures smooth communication between administrative teams.
Collaborates with leaders, administrative support team, and associates to drive alignment and execution of priorities.
Manages special projects or initiatives, ensuring deadlines are met and progress is tracked.
Plans and organizes travel, including flights, accommodations, itineraries, and transportation.
Manages travel requests and approvals appropriately.
Maintains highly confidential and specialized information, utilizing an in-depth understanding of organizational policies, procedures, and operations.
Engages with stakeholders, including management, coworkers, clients, vendors, contractors, and visitors.
Acts as an extension of the CEO and executive team.
Screens and responds to phone calls and correspondence, prioritizing messages.
Organizes and maintains files and records for accessibility and organization.
Drafts, proofreads, and edits correspondence, reports, presentations, and other documents.