Executive Assistant, Office of General Counsel

McGuireWoods LLP•Charlotte, NC

9d•Hybrid

About The Position

McGuireWoods is seeking to hire an Executive Assistant to the Office of General Counsel in our Charlotte, NC office. The Executive Assistant to the Office of General Counsel provides high-level administrative support managing confidential information, correspondence, calendars, travel, and communications. This role requires strong organizational, planning, and multitasking skills, the ability to exercise independent judgment when necessary, and proficiency with Microsoft Office and firm systems. The Executive Assistant serves as a key point of contact within the firm, demonstrating professionalism, discretion, and the ability to collaborate effectively across all levels of the organization[IM1] . This position is reserved for those who support two or more Directors and/or Chiefs or a combination of Managing Partner, Partner/Chairman, Executive Director. McGuireWoods, one of the world’s leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance. Our Applicant Disclosures describe your rights. Our Privacy Statement describes how we will process and safeguard your personal data.

Requirements

Two or four-year college degree preferred, and a minimum of 5 years related experience and/or training; or equivalent combination of education and experience required.
Professional demeanor and excellent written and verbal communication skills.
Ability to learn and stay current on detailed knowledge of firm structure and administrative processes, firm management committees and individuals serving on those committees.
Must be able to maintain confidence and interact effectively with all levels within the firm (legal and administrative).
Ability to think clearly, react positively and evaluate situations to determine appropriate action and act decisively under pressure.
Demonstrated ability to make effective decisions independently as needed
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and able to learn new systems and technologies, including document management tools.
Ability to work overtime as needed.

Responsibilities

Exhibit the Firm’s core values of Excellence, Client Service, Integrity, Collegiality, Diversity and Inclusion, and Community.
Maintain inviolate the confidentiality of firm, personnel, Office of General Counsel, and client information.
Manage and maintain confidential information, both in electronic and paper formats.
Think clearly, respond positively, evaluate situations to determine appropriate action, multi-task and act decisively under pressure.
Work with individual executives to identify ways to help increase their efficiency and effectiveness.
Prepare, edit and transmit correspondence, draft contracts, communications, presentations, and other documents as directed.
Manage and maintain firm documents/files.
Manage and maintain calendar by planning and scheduling meetings, conferences and teleconferences; assist in meeting deadlines.
Make travel and guest arrangements; prepare expense reports on a timely basis.
Open, sort, prioritize and distribute mail.
Take meeting notes/minutes, transcribe and distribute as necessary.
Answer telephone, direct calls or inquiries to appropriate personnel; take messages.
Ensure messages are routed appropriately to the individual executive when traveling.
Maintain and demonstrate proficiency in the use of firm-issued equipment and firm-required software packages.
Assume responsibility for all assignments with specific attention to detail and proofreading.
Provide back-up assistance and/or coverage for other Executive Assistants in the office.