Administrative Assistant for Office of General Counsel

Friedman Vartolo LLP•Garden City, NY

2d•$20•Onsite

About The Position

Friedman Vartolo LLP is looking for an Administrative Assistant to join the Office of General Counsel (OGC). In this role, you will provide comprehensive administrative support to the legal department, ensuring its smooth and efficient operation. Your responsibilities will include managing a variety of clerical and administrative tasks. The ideal candidate will be highly organized, detail-oriented, and able to handle sensitive, confidential information with the utmost discretion. This full-time, exempt position and is expected to work out of our Garden City office. The standard schedule is 38 hours per week, with hours from 9:00 AM to 6:00 PM Monday through Thursday, and 9:00 AM to 4:00 PM on Fridays, with flexibility to work a hybrid-remote schedule after 90 days of successful employment in good-standing with the firm.

Requirements

Bachelor's degree preferred or equivalent relevant experience in a legal or administrative field.
Previous experience in a legal or default services firm is a plus.
Minimum of 3 years' experience supporting senior executives, preferably in a legal, financial, or professional services environment.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Strong written and verbal communication skills.
Exceptional organizational skills with the ability to prioritize tasks effectively.
Ability to work independently with minimal supervision.
High attention to detail and accuracy.
Strong ability to handle confidential and sensitive information.
Familiarity with legal terminology and basic legal processes.
Professional demeanor with a strong customer service orientation.
Adaptable, proactive, and able to thrive in a fast-paced, high-pressure environment.
Strong interpersonal skills with the ability to work well with colleagues and clients.

Nice To Haves

Previous experience in a legal or default services firm is a plus.

Responsibilities

Assist the OGC in managing their calendar, including scheduling meetings, coordinating appointments, and prioritizing tasks.
Prepare agendas, meeting materials, and presentations for board meetings, client consultations, and internal legal meetings.
Act as the primary point of contact between the OGC, internal teams, external clients, and third-party vendors.
Draft, proofread, and edit legal documents, correspondence, and contracts, ensuring accuracy and compliance with firm policies.
Maintain an organized filing system for both physical and digital documents, ensuring legal documents are readily accessible.
Coordinate with external counsel, vendors, and other stakeholders as necessary.
Handle confidential and sensitive information with the utmost discretion and professionalism.
Support the preparation and maintenance of corporate compliance documents and filings.
Help track specific litigation matters for the department, keeping relevant stakeholders informed of updates and deadlines.
Provide general administrative support to the broader legal team as needed.