Executive Assistant to the Chief Operating Officer & President/CEO

Field Calibrations, Inc.•Phoenix, AZ

11h•Onsite

About The Position

We are seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive administrative support to our executive who serves as Chief Operating Officer of Field Calibrations, Inc. and President/Chief Executive Officer of Emmonak Corporation. This role will support the executive across both organizations, handling a wide range of responsibilities in a dynamic, multi-company environment.

Requirements

Proven experience as an Executive Assistant, Personal Assistant, or similar role supporting C-level executives (minimum 5+ years preferred).
Exceptional organizational and time-management skills with the ability to prioritize and multitask in a fast-paced environment.
Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and calendar management tools.
Excellent written and verbal communication skills; professional and polished demeanor.
High level of integrity and discretion when handling sensitive and confidential information.
Ability to work independently with minimal supervision, while being a collaborative team player.
Flexibility to occasionally work outside standard hours to accommodate executive needs or time zone differences.

Nice To Haves

Experience in a multi-company or remote-support environment is a plus; familiarity with Alaska Native Corporations (ANCs) or regulated industries is advantageous.

Responsibilities

Manage complex calendars, schedule meetings, and coordinate appointments across multiple time zones (Arizona and Alaska).
Arrange domestic and international travel, including flights, accommodations, transportation, and detailed itineraries.
Prepare correspondence, reports, presentations, and other documents; handle confidential information with the utmost discretion.
Serve as the primary point of contact for internal and external stakeholders, including board members, shareholders, customers, vendors, and tribal/community representatives.
Assist with financial tasks such as expense reports, invoice processing, basic bookkeeping support, and coordination with accounting teams.
Organize and maintain files, records, and documentation for both companies, ensuring compliance and easy retrieval.
Support board meetings, shareholder communications, and corporate governance activities for Emmonak Corporation.
Coordinate projects, track action items, and follow up on deliverables across operations, quality, and administrative functions.
Handle personal administrative tasks for the executive as needed, while maintaining professional boundaries.
Assist with special projects and ad-hoc requests in all areas of the businesses, including operations, quality management, and strategic initiatives.