Executive Assistant to the CFO
About The Position
This position supports the corporate leadership principally the Executive Vice President & Chief Financial Officer . This position works under minimum supervision and is expected to take independent action as the "Chief-of-Staff" to the CF O, interfacing and communicating with senior executives of the company and their executive assistants, business unit operational leaders, and external business partners including bankers, attorneys on behalf of the CF O . Maintains professionalism and confidentiality. Relieves the CF O of many administrative details . Makes administrative decisions, exercising independent judgment and discretion within the organization's structure, policies, procedures and personnel . Gatekeeper to calls and e-mail communications prioritizing and handling correspondence determining level of importance . Liaison to various departments within organization including but not limited to: Operations, Human Resources, Legal, IT, Finance, etc. Compile special periodic reports and compose non-routine correspondence . Arrange meetings with management and various ownership entities booking conference . rooms, setting up & circulating conference call numbers, providing relevant materials . (memos and presentations), audio/visual equipment and arranging catering . Establishes and maintains filing systems and a broad range of clerical and administrative . tasks, including coordinating office bills, executive travel, and office access cards. Performs any other routine office support as required by the CF O such as, p reparing correspondence, a rranging appointments, h andling mail, r esponding to telephone inquiries, and c oordinating housekeeping of office. Other assignments requested by the CF O .
Requirements
- Must be able to handle and maintain details of a confidential nature
- Must be able to screen, refer or respond to telephone inquiries
- Should have sufficient knowledge of organization's structure, policies, procedures and personnel
- Excellent computer skills including MS Word/word processing, PowerPoint presentation, Excel spreadsheets, e-mail, and Adobe Acrobat
- Demonstrate proficiency with standard office equipment
- Ability to organize and assemble presentation books in various forms including paper and digital
- Strong organizational skills, ability to multitask and work under pressure especially when there are tight timelines
- High school diploma
- Associates or Bachelor's degree
- Must have extensive C-Level executive assistant experience
- Must have exceptional verbal and written communication skills
Nice To Haves
- Notary preferred
Responsibilities
- Support the corporate leadership principally the Executive Vice President & Chief Financial Officer
- Take independent action as the "Chief-of-Staff" to the CF O
- Interface and communicate with senior executives of the company and their executive assistants, business unit operational leaders, and external business partners including bankers, attorneys on behalf of the CF O
- Maintain professionalism and confidentiality
- Relieve the CF O of many administrative details
- Make administrative decisions, exercising independent judgment and discretion within the organization's structure, policies, procedures and personnel
- Act as gatekeeper to calls and e-mail communications prioritizing and handling correspondence determining level of importance
- Liaise to various departments within organization including but not limited to: Operations, Human Resources, Legal, IT, Finance, etc.
- Compile special periodic reports and compose non-routine correspondence
- Arrange meetings with management and various ownership entities booking conference rooms, setting up & circulating conference call numbers, providing relevant materials (memos and presentations), audio/visual equipment and arranging catering
- Establish and maintain filing systems and a broad range of clerical and administrative tasks, including coordinating office bills, executive travel, and office access cards
- Perform other routine office support as required by the CF O such as, preparing correspondence, arranging appointments, handling mail, responding to telephone inquiries, and coordinating housekeeping of office
- Complete other assignments requested by the CF O
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
Number of Employees
1,001-5,000 employees
