Executive Assistant to the CFO

Allan Myers•Worcester, PA

10d

About The Position

This position supports the corporate leadership principally the Executive Vice President & Chief Financial Officer. This position works under minimum supervision and is expected to take independent action as the "Chief-of-Staff" to the CFO, interfacing and communicating with senior executives of the company and their executive assistants, business unit operational leaders, and external business partners including bankers, attorneys on behalf of the CFO. Maintains professionalism and confidentiality. Relieves the CFO of many administrative details. Makes administrative decisions, exercising independent judgment and discretion within the organization's structure, policies, procedures and personnel. Gatekeeper to calls and e-mail communications prioritizing and handling correspondence determining level of importance. Liaison to various departments within organization including but not limited to: Operations, Human Resources, Legal, IT, Finance, etc. Compile special periodic reports and compose non-routine correspondence. Arrange meetings with management and various ownership entities booking conference. rooms, setting up & circulating conference call numbers, providing relevant materials. (memos and presentations), audio/visual equipment and arranging catering. Establishes and maintains filing systems and a broad range of clerical and administrative. tasks, including coordinating office bills, executive travel, and office access cards. Performs any other routine office support as required by the CFO such as, preparing correspondence, arranging appointments, handling mail, responding to telephone inquiries, and coordinating housekeeping of office. Other assignments requested by the CFO.

Requirements

Must be able to handle and maintain details of a confidential nature.
Must be able to screen, refer or respond to telephone inquiries.
Should have sufficient knowledge of organization's structure, policies, procedures and personnel.
Excellent computer skills including MS Word/word processing, PowerPoint presentation, Excel spreadsheets, e-mail, and Adobe Acrobat.
Demonstrate proficiency with standard office equipment.
Ability to organize and assemble presentation books in various forms including paper and digital.
Strong organizational skills, ability to multitask and work under pressure especially when there are tight timelines.
High school diploma
Associates or Bachelor's degree
Must have extensive C-Level executive assistant experience.
Must have exceptional verbal and written communication skills.

Nice To Haves

Notary preferred.

Responsibilities

Support the Executive Vice President & Chief Financial Officer.
Take independent action as the "Chief-of-Staff" to the CFO.
Interface and communicate with senior executives of the company and their executive assistants, business unit operational leaders, and external business partners including bankers, attorneys on behalf of the CFO.
Maintain professionalism and confidentiality.
Relieve the CFO of many administrative details.
Make administrative decisions, exercising independent judgment and discretion within the organization's structure, policies, procedures and personnel.
Gatekeeper to calls and e-mail communications prioritizing and handling correspondence determining level of importance.
Liaison to various departments within organization including but not limited to: Operations, Human Resources, Legal, IT, Finance, etc.
Compile special periodic reports and compose non-routine correspondence.
Arrange meetings with management and various ownership entities booking conference rooms, setting up & circulating conference call numbers, providing relevant materials. (memos and presentations), audio/visual equipment and arranging catering.
Establish and maintain filing systems and a broad range of clerical and administrative tasks, including coordinating office bills, executive travel, and office access cards.
Perform any other routine office support as required by the CFO such as, preparing correspondence, arranging appointments, handling mail, responding to telephone inquiries, and coordinating housekeeping of office.
Other assignments requested by the CFO.