Executive Assistant to CEO & CFO (Temp-to-Hire)

Westminster-Canterbury on Chesapeake Bay•Virginia Beach, VA

14h•$32 - $39

About The Position

The Executive Assistant provides high-level administrative, operational, and data support to Westminster-Canterbury’s Chief Executive Officer and Chief Financial Officer. This role coordinates board and committee activities, supports financial and reporting functions, manages schedules and communications, and contributes to data analysis, audits, and process improvement across the organization.

Requirements

Proven administrative success previously supporting C-Suite and a Board
Working knowledge of basic accounting practices, budgets, and procedures
Experience drafting letters, strong typing skills and running video meetings
Proficiency with Microsoft Office, Google Suite, and data/reporting tools
Flu-Vaccinated
Strong organizational skills with the ability to multitask and meet deadlines
Detail-oriented, accurate documentation skills
Excellent written and verbal communication skills
Professional demeanor with strong interpersonal skills; ability to work effectively with C-Suite, residents, coworkers, and board members
Neat, professional appearance

Nice To Haves

Bachelor’s degree in Business, Information Technology, or related field or a minimum of 5 years of relevant experience
COVID-19 Vaccinated. As of now, the 2025–2026 COVID-19 vaccine formulation is being distributed to providers and pharmacies; however, it has not yet received official approval from the CDC. In Virginia, pharmacists may administer COVID-19 vaccines under the Virginia Board of Pharmacy’s statewide protocols or with a direct order from a licensed medical provider. We encourage all new hires to consult with their healthcare provider regarding the most current vaccination recommendations. Please be aware that, depending on future CDC guidance or regulatory updates, we may require proof of the most recent COVID-19 vaccination as part of our ongoing commitment to health and safety.

Responsibilities

Provide administrative support to the organization’s CEO and CFO, including scheduling, communication, and time management
Plan, coordinate, and document Board meetings, committees, town halls, and interdepartmental meetings
Serve as primary administrative contact for the Foundation Board of Directors, including correspondence, meeting materials, minutes, orientations, and logistics
Manage calendars for the CEO & CFO, and represent leadership at designated meetings
Prepare correspondence, reports, spreadsheets, and records; distribute materials as needed
Support financial processes, including check entry, batching, balancing, and monthly/annual reporting in Raiser’s Edge
Coordinate departmental deadlines, projects, and assigned initiatives
Create and maintain metric dashboards, data analytics, and benchmarks
Participate in accounting procedures (daily, weekly, month-end) and support audits and quality assurance processes
Research best practices and provide consulting support for operational improvement initiatives
Perform additional duties as assigned