Executive Assistant to the CEO

MaintainX • Miami, FL

33d • Hybrid

About The Position

MaintainX is the world's leading Asset and Work Intelligence platform for industrial and frontline environments. We are a modern IoT-enabled cloud-based tool for reliability, safety, and operations on physical equipment and facilities. MaintainX powers operational excellence for 12,000 businesses including Duracell, Univar Solutions Inc., Titan America, McDonald's, Brenntag, Cintas, Xylem, and Shell. We recently completed a $150 million Series D funding round, bringing our total funding to $254 million and valuing the company at $2.5 billion. The Executive Assistant to the CEO will provide direct support to the CEO and one VP within the fast-paced environment of a quickly growing company, MaintainX. The ideal candidate will have superior critical thinking and organizational skills to streamline workflows and solve a wide variety of challenges. They will also be particularly personable, as they will constantly interact with a wide range of operators, internally and externally. This role will be based in the MaintainX Miami office in a hybrid capacity, along with occasional travel potentially required.

Requirements

• Bachelor's Degree (preferred but not required)
• 5+ years of experience in an Executive Assistant or high-level administrative support role.
• Advanced proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets, Slides, etc.) and other collaboration tools
• A track record of working closely and efficiently to support C-level executive leaders in a fast-paced global business.
• Strong interpersonal, written, and oral communication skills.
• High levels of tact and good judgement in confidential situations and proven experience of interacting with executive management.
• An ability and willingness to adapt to a rapidly changing business.
• Effective collaboration and communication skills are required, including information exchange with internal and external contacts.

Responsibilities

• Executive Calendar Leadership
• Global Travel & Logistics Management
• Executive Preparedness & Communication Flow
• Cross-Functional Coordination
• Issue Management & Prioritization
• Professional Correspondence & Documentation
• Presentation & Information Management
• Financial Administration
• Event & Meeting Coordination
• Liaison & Relationship Management
• Operational Excellence
• Confidentiality & Compliance
• Office & Cultural Stewardship

Benefits

• Competitive salary and meaningful equity opportunities.
• Healthcare, dental, and vision coverage.
• 401(k) / RRSP program.
• Take what you need PTO.
• A Work Culture where:
• You'll work alongside folks across the globe that reflect the MaintainX values, Smart Humble Optimist
• We believe in meritocracy, where ideas and effort are publicly celebrated

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Industry: Publishing Industries
• Number of Employees: 501-1,000 employees