Executive Assistant to the CEO
About The Position
The Door, founded in 1972, The Door is New York City’s premiere youth development organization, providing comprehensive support to eleven thousand vulnerable New Yorkers ages 12 to 24 each year. Our integrated programs – quality health and wellness care, innovative education and career programs, essential legal services, runaway and homeless youth support, and cutting-edge arts opportunities – are under one roof and all for free. The Door’s mission is to empower young people to reach their potential by providing comprehensive youth services in a diverse and caring environment. We recognize the importance of working beyond a young person’s vulnerabilities to help them develop connections to positive, supportive relationships and challenging, meaningful experiences. In partnership with and co-located at The Door, Broome Street Academy (BSA) is a unique charter high school that prepares New York City’s most vulnerable youth for a successful future through rigorous academics paired with supports of The Door. Broome Street Academy serves 330 students annually in grades 9-12. The Executive Assistant reports to the Chief of Staff and plays a key role in managing the CEO’s day-to-day affairs. The position requires an ambitious solution-oriented individual with impeccable time-management skills to manage a variety of simultaneous tasks in a fast-paced environment for a dynamic CEO. The role interfaces with many of the agency’s stakeholders, including staff, young people, Board members, government and private funders, community partners, and the executive and senior management teams, serving as an ambassador of the Executive Office and the CEO. In this capacity, the Executive Assistant models professionalism, sound judgment, discretion, and alignment with the organization’s mission and values in all interactions. The role coordinates the day-to-day operations of the administrative office, supports the senior management team in executing special projects, and serves as a trusted administrative partner to the CEO and Chief of Staff. This is an in-person position.
Requirements
- Bachelor’s Degree or 3 years of experience required
- Ambitious work ethic and willingness to take on additional responsibilities
- Proven project management ability and impeccable time-management skills
- History of success in roles requiring creative and critical thinking; ability to think out-of-the-box
- Ability to demonstrate exceptional organizational and interpersonal skills across a range of tasks and audiences
- Ability to work independently, demonstrate sound judgment, manage multiple tasks, and take initiative
- Strong proficiency in MS Office, including Word, Excel, Outlook, and SharePoint
- Excellent writing, speaking, and general communication skills
- Commitment to the agency’s mission and the social service model
Responsibilities
- Provide high-level administrative support to the Executive Office
- Manage the CEO’s calendar, including scheduling appointments, meetings, and key engagements
- Partner closely with the Senior Team on agency operations and special projects, as assigned
- Oversee administrative office operations and serve as a liaison across Facilities, Finance, Human Resources, Development, Data, Programs, and Information Technology
- Support coordination and communication between The Door and Broome Street Academy (BSA)
- Provide administrative and logistical support for the Board of Directors
- Assist with planning and execution of agency-wide activities and events
- Support the CEO’s day-to-day workflow, priorities, and time management
- Provide on-site support to the CEO during special events and key engagements
- Perform other duties as assigned by the CEO and Chief of Staff
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What This Job Offers
Job Type
Full-time
Career Level
Executive
