Executive Assistant to the CEO

Autoscribe•Fort Lauderdale, FL

22d•Onsite

About The Position

Are you a proactive, highly organized professional who thrives in a fast-paced environment and loves being at the center of meaningful work? Do you excel at anticipating needs, solving problems before they surface, and ensuring nothing falls through the cracks? If so, we’d love to meet you. We’re seeking an Executive Assistant to the CEO who will play an essential role in supporting the CEO, Senior Leadership Team, and overall operations. This role requires exceptional discretion, sound judgment, strategic thinking, and the ability to handle everything from high-level planning to hands-on administrative support with equal enthusiasm. No task is too big or too small. This is not a traditional EA role — you’ll serve as an extension of the CEO, representing the office with professionalism, patience, and warmth across the organization and with external partners. In return, you’ll be empowered, trusted, and valued for your contributions. Why This Role Matters You will shape the effectiveness, rhythm, and clarity of our executive team — directly influencing the success and culture of the entire organization. This role is ideal for someone who loves impact, thrives on variety, and finds purpose in helping executives and teams operate at their best. If you’re energized by supporting visionary leadership and want to play a critical role in a growing, dynamic organization—we want to hear from you.

Requirements

A Sound Decision-Maker - You demonstrate excellent judgment, even when information is incomplete. You know when to escalate, when to handle independently, and how to move fast without sacrificing quality.
Calm, Patient, and Professional - You bring emotional steadiness, empathy, and composure — even in high-pressure or ambiguous situations.
Flexible & Adaptable - This role requires presence in the office, but the schedule may vary depending on the CEO’s needs. You’re comfortable flexing your in-office days and adjusting quickly as priorities shift.
A True “No Task Too Big or Too Small” Mindset - You’re equally willing to contribute to strategy discussions or roll up your sleeves to take care of details. You take pride in doing whatever needs to be done to support the mission.
A Resourceful, Results-Focused Executor - You anticipate needs, solve problems creatively, and take initiative without being asked — an action-oriented “doer.”
Organized & Detail-Obsessed - You juggle multiple priorities with ease, never miss deadlines, and keep complex workflows running smoothly.
A Strong, Warm Communicator - You communicate clearly and professionally at all levels — from board members to new hires — and tailor your approach to different audiences.
Associate degree in business or related field (or equivalent experience)
Proven track record of professional growth and achievement
Advanced MS Office skills (especially Excel)
Ability to manage time, priorities, and confidentiality at a high level
Occasional travel outside the local area (including overnight stays) may be required.

Nice To Haves

Experience supporting senior leaders preferred

Responsibilities

Serve as the primary support member to the CEO, representing them in meetings, emails, and calls with internal and external stakeholders.
Manage complex calendars, coordinate priorities, and support the Senior Leadership Team as needed.
Draft correspondence, build executive-level documents, and prepare clear, well-structured communications.
Support the CEO in meetings by taking notes, tracking action items, and ensuring follow-through.
Act as liaison between the CEO and staff, clients, partners, and boards—ensuring timely communication and well-informed decision-making.
Manage and organize multiple projects with precision, accountability, and urgency.
Participate in strategic planning, policy development, and high-level decision support.
Maintain accurate, confidential records and manage sensitive information responsibly.
Continually improve systems and processes to enhance efficiency across the organization.

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