Executive Assistant to the CEO, The Public Interest Company

Prime Executive Office • Boca Raton, FL

52d • $110,000 - $130,000 • Onsite

About The Position

The Executive Assistant will serve as the right hand to Jeffrey Nadel, CEO of Public Interest, enabling him to operate at maximum effectiveness in a dynamic, high-growth environment. Functioning as Jeff’s point of alignment, this person will help bring order and focus to a fast-moving stream of information, requests, and decisions. The EA will manage and protect the CEO’s time and attention, acting as a trusted partner who helps ensure priorities are clear, communication is streamlined, and nothing falls through the cracks. This role calls for someone who is both intellectually sharp and grounded in execution—able to keep pace with a visionary leader while creating stability, clarity, and accountability around him. While the focus is supporting Jeff, this role may also provide occasional support to the CFO, COO and EVP Operations to ensure alignment and operational continuity.

Requirements

• 5+ years of experience supporting a senior executive in a dynamic, high-growth, or entrepreneurial environment.
• Exceptional attention to detail and follow-through; known for catching errors others miss.
• Highly organized, with the ability to manage competing priorities with composure and precision.
• Strong written and verbal communication skills, with an excellent command of English.
• Tech-savvy and adaptable; proficient in Google Suite, Microsoft Word (advanced formatting), and Slack.
• Adept at balancing high-level thinking with hands-on execution; comfortable managing both strategic and routine tasks.
• Intellectually curious and quick to grasp complex concepts.
• High emotional intelligence, with the ability to read situations, adapt communication styles, and build relationships across a variety of stakeholders.
• Approachable, steady, and emotionally intelligent under pressure.
• Collegial yet confident—comfortable offering perspective and holding others accountable when needed.
• In-office presence in Boca Raton, FL, with flexibility for occasional early, evening, or weekend hours.

Responsibilities

• Triage and organize inbound communications (email, Slack, texts, calls, etc.) to ensure Jeff’s attention is focused on what matters most.
• Manage all aspects of the CEO’s calendar, ensuring time is allocated to the highest priorities and meetings are purpose-driven and well-prepared.
• Oversee Jeff’s inbox, flagging priorities and (over time) drafting or responding to correspondence on his behalf.
• Reduce context switching by grouping similar tasks, preparing necessary background and context, and sequencing work so Jeff can focus deeply without interruption.
• Act as a gatekeeper and thought partner, filtering inbound requests and ensuring the right information and context reach Jeff at the right time.
• Anticipate needs and proactively prepare materials, agendas, and talking points for meetings and calls.
• Maintain visibility across priorities and drive steady follow-through on action items, ensuring nothing slips through the cracks.
• Manage all travel logistics for Jeff (and occasionally other senior team members), including flights, accommodations, itineraries, and event registration.
• Oversee expense reports, receipts, vendor coordination, and office administration.
• Handle daily operational tasks—mail collection, check deposits, office supply management, and organization—to ensure the Boca Raton office runs smoothly.
• Serve as a consistent in-office presence to maintain continuity and ensure day-to-day needs are met.
• Handle sensitive administrative matters with discretion, sound judgment, and a high degree of confidentiality.
• Maintain strong command of company communication and productivity platforms (Google Suite, Microsoft Word, Slack, Zoom).
• Apply exceptional attention to detail in document preparation—formatting, proofreading, and ensuring materials reflect the company’s high standards.
• Leverage technology to streamline processes and improve workflow efficiency.
• Support smooth communication across time zones, particularly with team members in the U.K. and other global offices.
• Act as a connector and translator of information—helping Jeff stay informed without becoming overwhelmed.
• Build a strong, trust-based relationship with Jeff, learning his preferences, priorities, and working style to anticipate needs before they arise.
• Serve as a calm, professional presence who brings structure and focus to the CEO’s day.
• Manage both business and occasional personal tasks (e.g., family scheduling, errands, coordination of personal logistics) with complete discretion.
• Demonstrate warmth and approachability while holding firm boundaries; able to push back diplomatically when needed.
• Exercise sound judgment and professionalism in every interaction, representing the CEO and company with integrity.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 11-50 employees