Executive Assistant To The CEO

Linus Health•Boston, MA

17h•$110,000 - $130,000•Remote

About The Position

Linus Health is a Boston-based digital health company focused on transforming brain health for people across the world. By advancing how we detect and address cognitive and brain disorders – leveraging cutting-edge neuroscience, clinical expertise, and artificial intelligence – our goal is to enable a future where people can live longer, happier, and healthier lives with better brain health. About The Role: We are looking for a reliable, experienced, and task-oriented EA with a proven track record. The ideal candidate is highly self-motivated, professional, organized and capable of managing their workload and prioritizing tasks in a faced paced environment. The role is a "gatekeeper" to our CEO and a reflection of him both internally and externally. Additionally, you will be the first point of contact for everything that goes through the CEOs office. While we are 100% remote, we are looking for someone to be Boston based or EST to align with the time zone for our CEO. This role may involve meeting with the CEO in person from time to time as well

Requirements

10+ years in a similar EA type role supporting "C level executives
Healthcare, Biotech, Pharma and/or digital health experience
Ability to inspire trust and loyalty given the amount of exposure to confidential information
Confidence in ability to act as a Gatekeeper on behalf of the CEO - proven ability to deter others who want direct access to CEO but perhaps the topic should be resolved by someone else
Ability to pivot and adapt to changing circumstances
Problem solving ability and organizational skills
Excellent platform presentation skills, interpersonal skills, as well as excellent written and verbal communication skills. Politically savvy and an excellent communicator
Results driven, detail oriented and demonstrated accountability
Ability to work as part of a team and independently
Ability to think strategically9one step ahead of the CEO) yet execute tactically
Go-getter and results-driven attitude - a self-started with a lot of fire and grit

Responsibilities

Completes a broad variety of professional and personal operational tasks for the CEO including managing an extremely active calendar of appointments; composing and preparing correspondence that are oftentimes confidential (eventually, after trust is built, responds on behalf of the executive); answers calls, arranges travel plans, itineraries, and agendas.
Plans, coordinates and ensures the CEO's schedule is followed and respected. Provides "gatekeeper" and "gateway” role, creating win-win situations for direct access to the CEO's time.
Triage the barrage of information, challenges and background noise that the CEO is bombarded with (this will take time).
Determine what the CEO needs to know and what he does not.
Oftentimes requests that come in may need action, just not from the CEO.
It’s up to the executive assistant to determine how to best respond and redirect these requests so they are resolved without hitting his desk.
Anticipate which requests will likely bubble up again or who may look for other routes to get to the CEO, so you can prepare him just in case.
Anticipates the needs of the CEO and strives to provide services or products before being requested.
Provides a bridge for smooth communication between the CEO's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
Works closely and effectively with the CEO to keep he/she well informed of upcoming commitments and responsibilities (both personal and professional), following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated.
Interacts professionally with executive assistants of other high level executives in other organizations.
Prep for BOD meetings - once agenda is agreed upon, liaise with legal to prepare consent(s), solicit appropriate content from internal stakeholders for final review by CEO/COO/Legal..
Successfully completes critical aspects of deliverables with a hands-on approach, including drafting personal correspondence, emails, and other tasks that facilitate the CEO's ability to effectively lead the company.
Act as liaison for CEO between C-Suite and Senior Management.
Maintains discretion and confidentiality in relationships.