Executive Assistant to the CEO

Behavior Treatment & Analysis • Walnut Creek, CA

15d • Hybrid

About The Position

We are seeking a highly organized, proactive, and people oriented Executive Assistant to the CEO. This is a key operational role that supports strategic initiatives, ensures smooth communication across departments, and helps maintain high-level organizational efficiency. The ideal candidate is detail-oriented, charismatic, professional, and able to balance fast-paced executive demands with exceptional follow-through.

Requirements

• Bachelor’s Degree required.
• 3+ years of experience as an Executive Assistant or similar role.
• Bilingual (English/Spanish) strongly preferred.
• Strong proficiency in Microsoft Office, Outlook, and organizational tools.
• Ability to work in a hybrid format with travel to BTA centers in California.

Nice To Haves

• Highly organized and structured.
• Excellent communicator with strong interpersonal skills and natural charisma.
• Strong analytical and problem-solving mindset.
• Comfortable working under pressure and tight deadlines.
• Reliable, proactive, and committed to high-quality execution.
• Able to collaborate with diverse teams and maintain confidentiality at all times.

Responsibilities

• Manage the CEO’s calendar, priorities, and daily workflow.
• Coordinate internal and external executive communications.
• Assist with travel coordination and logistics.
• Prepare and review reports, presentations, and executive documents.
• Organize and safeguard confidential information.
• Coordinate executive meetings, create agendas, document minutes, and ensure follow-up on action items.
• Support strategic projects and track progress across departments.
• Compile executive summaries and reports from key areas including: Finance, HR, Billing, Intake, Scheduling, Clinical, IT, Guatemala operations, and more.
• Assist in internal organizational reengineering and process mapping.
• Support applications for new contracts with counties and insurance providers.
• Monitor insurance rate changes and coordinate with Finance.
• Conduct site visits to centers to assess operations and prepare executive feedback reports.
• Manage the internal escalation inbox and ensure timely responses to staff needs.
• Maintain and update dashboards (e.g., Monday.com) and track leadership action items.

Benefits

• Competitive salary based on experience.
• Corporate benefits package.
• Professional development and growth opportunities.
• A mission-driven, collaborative work environment that makes a real impact.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Number of Employees: 101-250 employees