Executive Assistant To The CEO

Omni Aerospace Inc•Wichita, KS

60d

About The Position

The Executive Assistant will provide comprehensive administrative and strategic support to the CEO of a dynamic manufacturing company. This role serves as a trusted partner to the CEO, managing complex schedules, facilitating communication across all levels of the organization, and ensuring the efficient operation of the executive office.

Requirements

Bachelor's degree or equivalent experience
3-5+ years of experience supporting C-level executives, preferably in manufacturing or industrial sectors
Exceptional organizational skills with ability to manage multiple priorities simultaneously
Strong written and verbal communication skills
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Demonstrated ability to handle confidential information with discretion
Professional demeanor with strong interpersonal skills

Nice To Haves

Experience in manufacturing, industrial, or production environments
Familiarity with ERP systems and project management software
Knowledge of manufacturing processes and terminology
Experience coordinating board meetings and investor relations activities

Responsibilities

Manage and prioritize the CEO's complex calendar, scheduling meetings, appointments, and travel arrangements with discretion and foresight
Anticipate scheduling conflicts and proactively resolve issues before they arise
Coordinate executive meetings including agenda preparation, material compilation, and follow-up action items
Screen and prioritize incoming communications, determining urgency and appropriate response channels
Serve as primary point of contact between the CEO and internal/external stakeholders
Draft, edit, and proofread correspondence, presentations, and reports on behalf of the CEO
Facilitate communication flow between the CEO and senior leadership, plant managers, and department heads
Manage confidential and sensitive information with the highest level of discretion
Organize and coordinate executive leadership meetings, board meetings, and company-wide events
Prepare detailed meeting materials, presentations, and briefing documents
Attend meetings as needed to capture action items and ensure timely follow-through
Coordinate site visits to manufacturing facilities and vendor locations
Lead and support special projects as assigned by the CEO
Track progress on key initiatives and provide status updates
Conduct research and analysis to support strategic decision-making
Coordinate cross-functional teams to execute CEO priorities
Manage expense reports, invoices, and budget tracking for the executive office
Maintain organized filing systems for both digital and physical documents
Develop and implement processes to improve efficiency in the executive office
Coordinate travel logistics including complex domestic and international itineraries