Executive Assistant to the CEO Alumus

Alumus • Scottsdale, AZ

15d • $50,000 - $55,000

About The Position

Overview Elevate your career with a team that truly cares. Join a company that sees a better way for healthcare by being patient advocates, following evidenced-based clinical practices, caring for people holistically, improving continuity of care and providing nurturing surroundings that encourage and inspire. The Executive Assistant to the Executive will perform a wide range of complex administrative support functions for them, including preparation of presentation materials and other items such as: calendar management, correspondence, reports, and spreadsheet applications. Why Choose Alumus? Raising the Bar for Senior Healthcare: We aim to provide the best service to our patients and their families in the Senior Healthcare Industry. Our service is particularly attuned to the needs of seniors and their families, offering compassionate, personalized care that enhances their quality of life. We continually strive to evolve and improve our offerings, ensuring that we stay at the forefront of senior healthcare excellence. History of Success: Alumus has grown into managing and operating four distinct healthcare companies, with over 1,200 clinicians and associates serving patients and their families in Arizona, Washington, and Oregon. Opportunities for Growth: Many of our long-standing employees had humble beginnings and have grown their career with Encore Communities. Comprehensive Benefits: Access to comprehensive benefit coverage plans to ensure your health and well-being are prioritized. Generous PTO: Enjoy ample paid time off to recharge and pursue personal endeavors, fostering a healthy work-life balance. Tuition Reimbursement: Invest in your professional development with our tuition reimbursement program, empowering you to advance your skills and knowledge. Collaborative, Supportive Team: Join a team of passionate professionals dedicated to our core values, including prioritizing people, delivering exceptional customer experiences, embracing optimism, and executing best practices. Inclusive, Diverse Work Environment: Experience a workplace where all employee's unique contributions are celebrated and valued, fostering an environment of inclusivity and diversity.

Requirements

• High School Diploma or equivalent. Bachelor’s degree is preferred.
• Minimum of five (5) years administrative/secretarial experience supporting a high-level executive position.
• Advanced proficiency in Microsoft Office Site (Word, Excel, PowerPoint, Outlook).
• Notary experience preferred, not required.
• Bookkeeping and basic accounting principles.
• Excellent organizational skills.
• Strong interpersonal skills and the ability to build relationships with internal and external business partners, stakeholders, and staff.
• Ability to quickly adapt to a fast-paced environment.
• Exceptional written and verbal communication skills.
• Familiarity with or willingness to quickly learn various software and artificial intelligence platforms to include (but not limited to): Microsoft 365 Copilot and ChatGPT.
• Must work well in a team environment, be able to represent Sante with professional courtesy and acumen and conduct business with few errors/misses.
• Positive attitude and self-motivation, strong accountability and ownership.
• Team and service oriented, enjoys supporting a senior executive while being part of/contributing to a broader team.
• Proven ability to independently manage multiple tasks and projects with competing priorities and deadlines, screen and prioritize communications and opportunities from external and internal sources and organize and maintain administrative processes is essential to this position.
• Ability to be flexible and provide support during evenings and/or weekends, on occasion/as needed.

Nice To Haves

• Bachelor’s degree is preferred.
• Notary experience preferred, not required.

Responsibilities

• Provides day-to-day administrative and project support the CEO.
• The EA is responsible for managing the personal schedule, coordinating strategic business activities, and assist with personal projects.
• Ensures that various administrative tasks are done in an effective and efficient manner; including copying, reviewing outside mail, drafting correspondence, screening phone calls and maintaining files as needed.
• Demonstrates the ability to achieve high performance goals and meet deadlines in a timely manner.
• Discretion and confidentiality are paramount.
• Requires interaction with both internal and external customers to coordinate a variety of complex meetings, trainings and activities.
• Manages internal and external contacts for assigned executive, proactively understanding who they are, which are priority contacts, and keeping track of periodic communication needed for priority contacts.
• Anticipates the executive’s needs and proactively brings together appropriate people and resources to support the executive in addressing issues.
• Process/compose correspondence/reports for the executive and/or executive team, if requested.
• Acts as the lead or liaison for the assigned executive in preparation for meetings, including tracking, monitoring and following the progress of open action items, drafting the agenda, setting the timetable and producing accurate minutes at each meeting.
• Processes and maintains expense reports and other various reports.
• Coordinates travel arrangements for various personnel, as requested.
• Assist with the creation/modification of presentations, spreadsheets and other various ad-hoc reports and special projects as needed.
• Conduct research, obtain quotes, etc., and assemble and analyze data to prepare reports and documents.
• Obtains print, supplies, etc. from external/off-site vendors.
• Facilitate registration for conferences, seminars, webinars, etc.

Benefits

• Comprehensive benefits coverage including medical, dental, vision, life insurance, PTO and paid holidays, with 401(k) with match.
• On Demand Pay – work a shift get paid the same day!
• Employee Referral Bonus Program
• Flexible Schedule
• Tuition Assistance

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED