Executive Assistant to the CEO
About The Position
This is a part-time position (10 hours per week) and provides the opportunity for a highly motivated and organized individual to experience working with and supporting a non-profit organization CEO. The Executive Assistant (EA) will provide minimal but critical administrative, support to the CEO. The EA’s work involves time-sensitive and confidential information. Major administrative responsibilities include managing the CEO’s email inbox and calendar, scheduling appointments, coordinating minimal travel arrangements, mostly domestic, and maintaining records and other documentation. These duties are critical to the implementation of the strategic approach of the CEO and to contribute to the productivity and overall success of MSH. The EA’s major communications responsibilities include drafting and managing limited correspondence.
Requirements
- Bachelor’s degree in communications, business, social sciences, foreign language, or related field.
- 4 years of experience working with senior or executive-level staff in administrative, communications, or project management support roles
- Excellent knowledge of Microsoft Office Suite applications is required, including mastery of Outlook, SharePoint, Teams, Word, Excel, and PowerPoint.
- Strong ability to communicate clearly and concisely in English, both verbally and in writing.
- Excellent research and analytical skills.
- Skilled in the use of social media platforms.
- Ability to adapt and learn other database programs as required.
- Detail oriented
- Demonstrated organizational, planning, and time management skills.
- Excellent problem-solving abilities for complex issues.
- Ability to maintain strict confidentiality and organizational integrity.
- Ability to set work priorities and to prioritize requests for meetings with the CEO, based on the CEO’s priorities and preferences.
- Ability to work flexibly, collaboratively, and independently in a complex and diverse organization.
- Tact and ability to work effectively with others at all levels, both internally and externally.
- Demonstrated competence to handle a variety of activities with attention to detail and quality and with minimal direction and supervision.
- Excellent interpersonal skills and ability to work successfully in a team environment.
- Demonstrated ability to use discretion and good judgment.
- A pleasant, welcoming, and articulate telephone manner with an ability to use tact and discretion when necessary
- Empathetic instincts with good people skills.
- Ability to travel domestically with the CEO as required (up to 5%).
- Keyboard use, pulling drawers, lifting papers less than 10 pounds, etc.
Nice To Haves
- Language skills in French and/or Spanish highly preferred.
- Prior experience in a global health environment is preferred, but not required.
Responsibilities
- managing the CEO’s email inbox and calendar
- scheduling appointments
- coordinating minimal travel arrangements, mostly domestic
- maintaining records and other documentation
- drafting and managing limited correspondence
Benefits
- MSH considers multiple job-related factors when determining an offer, including but not limited to, business and organizational needs, candidate qualifications, internal equity, location, and internal budget.
- Salary is just one of many aspects of our total rewards package; at MSH, our goal is to provide you with a comprehensive set of competitive benefits that includes a substantial vacation, sick and holiday policies, training and development programs, competitive insurance coverage for health, vision, dental, life, short-term and long-term disability, 401k plan, Flexible Spending Account, among others.
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What This Job Offers
Job Type
Part-time
Career Level
Mid Level
Number of Employees
501-1,000 employees
