Executive Assistant to the CEO

the USO•Arlington, VA

5d•Onsite

About The Position

The Executive Assistant to the CEO provides high-level administrative and operational support to the CEO and ensures effective and efficient executive

Requirements

Bachelors degree in business administration, nonprofit management, or related field preferred.
5+ years experience in C-Suite level executive support, board administration, or nonprofit governance.
Demonstrated expertise in financial management, expense reporting and budget analysis.
Advanced proficiency with Microsoft Office, Adaptive, Salesforce, Concur.
Strong organizational, planning, and time management skills; ability to prioritize and manage multiple projects.
Excellent written and verbal communication skills; ability to draft correspondence in CEOs preferred style.
High level of discretion, judgment, and confidentiality.
Must be a strong advocate of the USOs mission.

Nice To Haves

CAP (Certified Administrative Professional) or similar credential valued.

Responsibilities

Serve as the primary point of contact between the CEO and internal and external stakeholders.
Interact with stakeholders via phone, mail, email, and in-person.
Manage the CEOs calendar, including scheduling, prioritizing, and coordinating meetings, events, travel, and conference calls.
Draft, proofread, and prepare correspondences, presentations, and meeting materials, ensuring alignment with the CEOs message, tone and style.
Research, prepare summaries, reports, and recommendations as assigned.
Exercise discretion, judgment, and organizational knowledge to facilitate CEOs activities.
Attend meetings, record minutes, and ensure timely follow-up on action items.
Sign documents for CEO in compliance with corporate policies and in agreement with CEO.
Develop and maintain mail management processes for the CEO.
Independently initiate and implement processes to manage projects, information, and people.
Work independently and collaboratively across teams to manage projects, information and people.
May enlist the assistance of staff or other resources as needed.
Process invoices, project track expenses, and approve routine expenditures, manage budget.
Process and reconcile CEOs expenses and corporate credit card charges.
Build and maintain positive, strategic relationships at all levels of the organization, including with senior leaders, board members, administrators, and external partners.
Resolve conflicts proactively, and coordinate with team members to optimize executive office productivity.
Maintain confidentiality and professionalism in all interactions.
Retain and manage the CEOs electronic signature, ensuring use only with CEO approval and in accordance with organizational policies.
Perform other duties as assigned to support the CEO and organizational objectives.