Executive Assistant to the CEO

Jostens • Minneapolis, MN

4d • $95,000 - $115,000

About The Position

ABOUT YOU: Are you a high-performing Executive Assistant who thrives in dynamic environments, anticipates needs before they arise, and excels at keeping priorities on track? Jostens is seeking a trusted right hand to support our CEO and Executive Leadership Team. In this fast-paced, high-impact role, you'll serve as a strategic partner, managing complex schedules, facilitating smooth communication across the organization, and handling confidential matters with discretion and poise. Your ability to exercise judgment, anticipate issues, and streamline operations will be critical to enabling the CEO to lead effectively and stay focused on what matters most. YOU WILL: Provide Executive-Level Support. Complete a broad variety of tasks that facilitate the CEO’s ability to effectively lead the organization, including assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports. Ensure Confidentiality & Trust. Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect CEO’s style and organization policy. Serve as an Executive Liaison. Provide "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the CEO and staff, demonstrating leadership to maintain credibility, trust, and support with the Leadership Team. Complete projects by assigning work to appropriate staff, including the Leadership Team, on behalf of the CEO. Anticipate Needs . Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated. Anticipate CEO’s needs in advance of meetings, conferences, etc. Manage and Prioritze. Provide sophisticated calendar management for CEO. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements. Support. Conduct research as needed or requested. Support other duties as delegated or assigned. Typical/expected % of overnight travel: Varies

Requirements

• Experience. 7-10 years supporting C-level executives.
• Knowledge and understanding of general business principles.
• Education. BA degree in relevant field such as business, or similar.
• Technical Skills. Expert proficiency with Microsoft Office; ability to design and edit graphic presentations and materials.
• Autonomy. Ability to complete a high volume of tasks and projects with little or no guidance. Self-directed and self-motivated. High tolerance for ambiguity.
• Strong Project Management. Excellent time management skills. Ability to multitask, w ork with multiple priorities, and deliver results timely with a s ense of urgency. Ability to maintain concentration and focus under intense time pressure.
• Strong Decision Making Skills. Make appropriate, informed decisions regarding priorities and available time. Ability to anticipate, comprehend and deal with the implications of courses of action.
• Integrity and trustworthiness; ability to maintain confidentiality of information.
• Meticulous attention to detail.
• Great Communication Skills.
• Emotional maturity and stability.
• Good listening skills.

Nice To Haves

• Preferred knowledge and understanding of Jostens’ personnel and operations.
• Preferred second language skills (particularly Spanish) desirable.

Responsibilities

• Provide Executive-Level Support.
• Complete a broad variety of tasks that facilitate the CEO’s ability to effectively lead the organization, including assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports.
• Ensure Confidentiality & Trust.
• Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature.
• Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect CEO’s style and organization policy.
• Serve as an Executive Liaison.
• Provide "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the CEO and staff, demonstrating leadership to maintain credibility, trust, and support with the Leadership Team.
• Complete projects by assigning work to appropriate staff, including the Leadership Team, on behalf of the CEO.
• Anticipate Needs .
• Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Act as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated.
• Anticipate CEO’s needs in advance of meetings, conferences, etc.
• Manage and Prioritze.
• Provide sophisticated calendar management for CEO.
• Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
• Support.
• Conduct research as needed or requested.
• Support other duties as delegated or assigned.

Benefits

• We care about your health. We offer competitive healthcare (health, dental, vision, coverage) in addition to voluntary benefits including home and car insurance, pet insurance, flexible spending account, amongst many more.
• We invest in your future. Our 401K plan has immediate vesting, so you can start saving for retirement right away.
• We want you to unplug when needed. We believe in taking your time off without guilt and offer accrued paid time off and company paid holidays. For Washington residents, you will receive 13 vacation days, 8 paid sick leave, 8 company paid holidays, and family paid leave.
• We care about your development. We support tuition reimbursement after 6 months of service.
• We Believe in Pay Transparency. The salary range is $95,000 to $115,000 with annual bonus eligibility.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Number of Employees: 5,001-10,000 employees