Executive Assistant to the AVP for Staff & Administration

UO HR Website•Eugene, OR

11h•$58,000 - $65,000

About The Position

The Executive Assistant (EA) provides confidential and executive-level administrative support to the Associate Vice President for Staff and Administration for University Advancement. The Executive Assistant is an essential partner to the AVP, providing high-level executive support and acting as a liaison with other University Advancement leadership. The EA manages workflow through the AVP’s office, setting priorities independently with minimal direction. The EA will proactively coordinate projects to facilitate smooth operations for the AVP’s office. This position requires a high level of discretion, skill and professionalism in managing sensitive information. The incumbent will have access to confidential employee, donor and organizational data, as well as information that will be briefed to the Vice President. Maintaining strict confidentiality and exercising sound judgment in all communications and actions is essential to this role. The EA must be highly organized and detail-oriented, able to implement organizational practices, exercise independent judgment in responding to emerging and evolving issues, and have strong communication skills. This position regularly acts as a representative of UO Advancement. This position interfaces with internal and external constituents, and communicates with other campus administrative offices, university leadership and administrators, and other stakeholders.

Requirements

Five years of experience providing executive-level administrative support within a large, complex organization.
Three years of professional work experience in a position supporting a high-level executive that required strong administrative, analytical, and problem-solving skills sufficient to identify needs, conduct research, and develop innovative proposals and solutions.
Skilled in Microsoft Smartsheet, Word and Excel.
Strong time management and organizational skills, with the ability to manage details of multiple and complex projects.
Ability to work with workplace collaboration tools such as Microsoft Teams and OneDrive.
Ability to efficiently prepare reports, correspondence, meeting minutes, agendas and other written materials.
Excellent writing, editing, and verbal communication skills, including the ability to work effectively with leaders and high-level stakeholders; attention to detail.
Ability to manage diverse responsibilities and multiple tasks.
Ability to use knowledge, discretion, and judgment to appropriately respond to requests, provide information, and speak on behalf of the AVP.
Ability to be proactive and set priorities that facilitate workflows and promote effective follow-up for the team.
Ability to schedule complex, extensive appointments and manage a calendar for the executives.
Ability to handle confidential and discreet information.
Ability to interact, communicate and work effectively with individuals, recognizing and respecting the many and varied identities of each person.
Commitment to promoting and enhancing diversity, equity, and inclusion.
Ability to process expenses and prepare financial reports for the AVP.

Nice To Haves

Experience with Microsoft Smartsheet highly preferred
Experience providing executive-level support at the University of Oregon or another higher education environment.