Executive Assistant to the Executive Director

Making Waves Academy • Richmond, CA

3d • $42 - $46 • Onsite

About The Position

As the Executive Assistant , you are the strategic partner and the primary engine behind the Executive Director’s (ED) daily workflow. You manage the complex logistics and communications that allow for visionary leadership and strategic growth. Strategic Gatekeeping: Proactively manage and prioritize the ED's calendar to ensure focus on high-level strategic goals. Executive Correspondence: Draft polished, bilingual emails, reports, and memos that align perfectly with the ED’s voice. Board-Ready Presentations: Translate school data and strategic concepts into visually compelling graphics using Canva or Google Slides. Project Leadership: Take full ownership of high-stakes events, from Board retreats to campus graduations, with a zero-mistake mindset. Sophisticated Buffer: Act as a professional liaison between the Executive Office and staff, parents, and community partners.

Requirements

• 4+ years as an Executive Assistant supporting a senior leader (CEO, Director, or Principal), ideally in an Educational setting.
• Bachelor’s degree in Business, Education Administration, or a related field.
• Fluency in Spanish (written and spoken) is required.
• Expert proficiency in Google Workspace, Slack, Zoom, and design tools like Canva.
• An ironclad commitment to confidentiality regarding sensitive personnel and student data.

Responsibilities

• Strategic Gatekeeping: Proactively manage and prioritize the ED's calendar to ensure focus on high-level strategic goals.
• Executive Correspondence: Draft polished, bilingual emails, reports, and memos that align perfectly with the ED’s voice.
• Board-Ready Presentations: Translate school data and strategic concepts into visually compelling graphics using Canva or Google Slides.
• Project Leadership: Take full ownership of high-stakes events, from Board retreats to campus graduations, with a zero-mistake mindset.
• Sophisticated Buffer: Act as a professional liaison between the Executive Office and staff, parents, and community partners.

Benefits

• Competitive, above-market salary and access to a dedicated retirement savings plan.
• We cover 100% of most premiums for medical, dental, vision, chiropractic, and acupuncture for you and your family.
• Generous paid time off, plus all school holidays and breaks to ensure you have time to recharge.
• Ongoing training and resources to help you master your craft as an executive professional.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level