Executive Assistant to Tech CEO

Sparetech • Chicago, IL

13h • Hybrid

About The Position

Your Mission As an Executive Assistant with a passion for organization, you excel at getting things done. You act as the Tech CEO’s trusted right hand, ensuring smooth operations, effective prioritization, and seamless coordination across internal and external stakeholders. We offer you the opportunity to Executive & Management Support Provide high-level confidential administrative support to the CEO and the Executive Leadership Team Manage the CEO’s calendar and email, prioritize commitments, and resolve scheduling conflicts Plan and coordinate executive meetings and on-site and virtual events, covering agendas, materials, logistics, and domestic and international travel Draft, review, and refine written communications, presentations, and reports Office & Administrative Management Support office operations, such as ordering supplies, managing office needs, and ensuring shared spaces are well organized Serve as the primary contact for office facilities management, including access control and vendor relationships Handle confidential information with the utmost discretion, including sensitive business matters and personal details Operations & Compliance Ensure a safe, organized, and compliant work environment in line with company health and safety policies Manage all company insurance matters, including processing requests, handling forms, and researching new coverage needs Team Support Coordinate company-wide meetings and events, including Townhalls Support cross-functional collaboration and internal communications within the organization Collaborate closely with the Executive Assistant based in Germany, ensuring alignment on priorities, shared processes, and providing backup support as needed Become part of the team if you Can manage multiple projects and priorities simultaneously, ensuring smooth operations and high attention to detail Possess a high sense of responsibility, absolute trustworthiness, and reliability when dealing with confidential content Break down complex problems into simple, actionable solutions using your structured, process-oriented, and quality-focused approach Can effectively build and maintain relationships with both internal and external stakeholders Are proficient in MS-Office (e.g., PowerPoint, Word, Excel, Outlook) and other collaboration tools (e.g., Notion), with a strong affinity for IT tools and digital workflows Have at least three years of experience as an Executive Assistant, Administrative Assistant, or in a similar role, preferably in a dynamic or fast-paced environment Are home-based in Chicago and able to work from the office at least two times per week You can expect Our base salary is just one component of the competitive total rewards strategy. We value the well-being and professional growth of our team. That's why we offer: Paid Time Off : 20 days of vacation, plus public holidays Hybrid Work Model : Enjoy a flexible work setup, typically spending two days per week in our Chicago office Professional Development : An annual training budget of $1,000 to support your growth in a dynamic, startup environment About SPARETECH SPARETECH's vision is to empower the zero-waste industrial sharing economy by enabling maintenance and procurement teams at manufacturing leaders like Bosch, Porsche, and Nestlé to reduce MRO spend and optimize inventory through accurate part information, internal transparency, and market visibility. To achieve this, we have built, and continue to build, an AI-powered MRO software that connects all players in the spare parts ecosystem, from manufacturers and suppliers to the people working behind the machines. By facilitating the exchange of data, knowledge, and expertise, we create shared visibility that empowers smarter decisions, reduces waste, and drives seamless collaboration. This connected spare parts intelligence unlocks value that extends far beyond software. Backed by Insight Partners , SPARETECH is accelerating its growth with a strong focus on product innovation and team excellence. We take pride in our inclusive and collaborative culture, as well as our energetic and committed team.

Requirements

• Can manage multiple projects and priorities simultaneously, ensuring smooth operations and high attention to detail
• Possess a high sense of responsibility, absolute trustworthiness, and reliability when dealing with confidential content
• Break down complex problems into simple, actionable solutions using your structured, process-oriented, and quality-focused approach
• Can effectively build and maintain relationships with both internal and external stakeholders
• Are proficient in MS-Office (e.g., PowerPoint, Word, Excel, Outlook) and other collaboration tools (e.g., Notion), with a strong affinity for IT tools and digital workflows
• Have at least three years of experience as an Executive Assistant, Administrative Assistant, or in a similar role, preferably in a dynamic or fast-paced environment
• Are home-based in Chicago and able to work from the office at least two times per week

Responsibilities

• Provide high-level confidential administrative support to the CEO and the Executive Leadership Team
• Manage the CEO’s calendar and email, prioritize commitments, and resolve scheduling conflicts
• Plan and coordinate executive meetings and on-site and virtual events, covering agendas, materials, logistics, and domestic and international travel
• Draft, review, and refine written communications, presentations, and reports
• Support office operations, such as ordering supplies, managing office needs, and ensuring shared spaces are well organized
• Serve as the primary contact for office facilities management, including access control and vendor relationships
• Handle confidential information with the utmost discretion, including sensitive business matters and personal details
• Ensure a safe, organized, and compliant work environment in line with company health and safety policies
• Manage all company insurance matters, including processing requests, handling forms, and researching new coverage needs
• Coordinate company-wide meetings and events, including Townhalls
• Support cross-functional collaboration and internal communications within the organization
• Collaborate closely with the Executive Assistant based in Germany, ensuring alignment on priorities, shared processes, and providing backup support as needed

Benefits

• Paid Time Off : 20 days of vacation, plus public holidays
• Hybrid Work Model : Enjoy a flexible work setup, typically spending two days per week in our Chicago office
• Professional Development : An annual training budget of $1,000 to support your growth in a dynamic, startup environment

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed