Executive Assistant to System Senior Executive

UnityPoint Health•West Des Moines, IA

11h•Onsite

About The Position

We are seeking a highly organized, discreet, and proactive Executive Assistant to provide advanced administrative support to senior leaders in our Legal and Compliance functions. This role is critical to the smooth operation of a complex, highly regulated healthcare environment and requires exceptional judgment, attention to detail, and the ability to manage sensitive and confidential information. The ideal candidate is a trusted partner who anticipates needs, manages competing priorities, and communicates effectively across all levels of the organization.

Requirements

Associate degree required
3-5 years of experience in an assistant or related role required
2 years of experience supporting senior executives in a fast-paced, complex work environment required

Nice To Haves

Bachelor's degree in business or health administration preferred
Experience supporting attorneys in a law firm or legal department highly preferred
Experience in a healthcare setting preferred

Responsibilities

Executive Support: Manages senior vice president's calendar, coordinating with internal and external parties to prioritize and organize meetings, appointments, and events across multiple time zones.
Supports the preparation of PowerPoint presentations and executive reports, ensuring materials align with strategic objectives and are designed as per upcoming meetings.
Assists with the creation and distribution of agendas, and provides accurate and timely minutes and follow-up actions, during and after senior leadership meetings.
Maintains a comprehensive and confidential filing system for all relevant documents, ensuring ease of retrieval and adherence to privacy standards.
Coordinates travel arrangements
Reviews and manages the senior vice president's written, if directed, and call correspondence, drafting responses as appropriate and ensuring high-priority communications are addressed promptly.
Serves as the primary point of contact between the senior vice president office and internal and external stakeholders, ensuring clear and timely communication.
Departmental Support: Coordinates and supports the logistical aspects of meetings, retreats, and conference calls, including agenda preparation, scheduling, and technology setup.
Drafts, composes, and proofreads a variety of documents, including reports, memoranda, and correspondence.
Assist with the preparation and monitoring of budgets, expense reports, and contracts.
Works on initiatives to improve office practices and workflows, recommending strategies to enhance efficiency, effectiveness, and overall operations.
Participates in event planning, project coordination, and office management tasks, as needed.
Partner closely with other executive assistants and department leaders to ensure alignment across the leadership team.