Executive Assistant to CEO

Vireo Health•Miami, FL

About The Position

We are seeking a high-performing Executive Assistant to the CEO with experience supporting senior leaders in banking, private equity, investment management, or similarly fast-paced, high-stakes environments. This individual will serve as a trusted partner to the CEO, ensuring the CEO’s time, priorities, communications, travel, and daily operations are executed with precision, discretion, and professionalism. The ideal candidate is proactive, polished, organized to the extreme, and operates with a “no task too big or too small” mindset. You are calm under pressure, anticipate needs before they arise, and thrive in an environment where speed, judgment, and confidentiality matter. This role is based in Miami, Florida, with flexibility for an exceptional candidate located elsewhere who can support frequent travel and maintain high responsiveness.

Requirements

5+ years of Executive Assistant experience supporting a CEO, Managing Partner, or senior executive in a fast-paced, high-performance environment.
Background in banking, private equity, investment management, consulting, or professional services strongly preferred.
Proven ability to manage complex scheduling, shifting priorities, and high volumes of time-sensitive work.
Exceptional attention to detail—accurate, thorough, and highly structured.
Strong written communication skills with a professional, executive tone.
High level of discretion, maturity, integrity, and judgment.
Comfort with ambiguity and ability to execute independently.

Nice To Haves

Experience supporting investor relations and/or board-level meeting rhythms.
Experience coordinating executive offsites and high-profile events.
Advanced proficiency with Microsoft Office / Google Workspace (Outlook/Google Calendar mastery required).
Strong project management habits and systems thinking.

Responsibilities

Serve as the CEO’s primary administrative and operational partner, ensuring priorities are executed effectively and efficiently.
Manage complex calendar scheduling across time zones, including investor meetings, board meetings, internal leadership sessions, and external engagements.
Proactively balance short-term urgency with long-term goals; create structure and clarity in a dynamic environment.
Draft and manage agendas, briefing documents, meeting prep packets, and follow-ups.
Plan and execute domestic and international travel with a high attention to detail (air, hotel, ground, itineraries, security considerations as needed).
Build meticulous, CEO-ready itineraries and maintain real-time travel support (including last-minute changes).
Coordinate event logistics including offsites, board meetings, investor events, dinners, and conferences.
Draft, edit, and manage high-quality communication on behalf of the CEO: emails, meeting notes, follow-ups, and internal/external messaging.
Represent the CEO with professionalism and discretion when interacting with investors, executives, business partners, and internal teams.
Act as a gatekeeper for inbound requests and protect executive bandwidth.
Handle highly sensitive information including investor updates, strategic plans, compensation matters, personnel actions, and legal documentation.
Maintain strict confidentiality and execute with exceptional judgment.
Build strong internal relationships to ensure seamless coordination across teams.
Drive special projects for the CEO, including coordinating cross-functional efforts, tracking deadlines, and ensuring follow-through.
Maintain organized systems for documents, contacts, and recurring business rhythms.
Partner closely with senior leaders, finance, legal, and operations teams to keep strategic initiatives moving forward.

Benefits

Enjoy competitive pay and benefits, paid time off and employee discounts
Making an Impact: We’re committed to education, sustainability, and giving back to the communities we serve.

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