Executive Assistant to SVP

Caterpillar•Irving, TX

2d•$71,040 - $106,440•Onsite

About The Position

Executive Assistant to Senior Vice President Your Impact Shapes the World at Caterpillar Inc. When you join Caterpillar, you're joining a global team who cares not just about the work we do – but also about each other. We are the makers, problem solvers and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here – we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it. It's More Than a Job, It's a Career Job Description Caterpillar has an exciting opportunity to join the organization in support of executive leadership. We are looking for an executive administrative assistant to perform a variety of administrative tasks to support the company’s Chief Information Officer/Senior VP of Information Technology. Position Summary: The Executive Assistant is responsible for supporting and managing the executive leader’s office ensuring coordination of activities and information within and relating to the executive’s administrative area of responsibility. This individual will contribute to the efficient use of the executive’s time by supporting calendar management, travel arrangements, expense reports and supporting a variety of project related work. In this role you will collaborate closely with the other administrative assistants and a variety of leaders and employees. To be successful in this role – you should be well-organized, excellent at time management, customer service and solution focused and able to troubleshoot and act with minimal guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to the executive member.

Requirements

Previous office administration and work experience preferably within a large and complex organization.
Outstanding organizational and time management skills
High school degree
Self-motivated and detail oriented
Consistently demonstrates clear and concise written and verbal communication skills.
High attention to detail
Ability to assess priorities and make decisions with minimal guidance.
Proficient demonstration of Office 365 tools (or equivalent) - Outlook, PowerPoint, Teams, Excel, etc.

Responsibilities

Assisting executive leaders by managing day-to-day global operational and administrative needs concerning tasks, responsibilities, prioritizations, and delegations.
Manage the executives’ calendar and set up meetings.
Appropriately assess risk when decisions are made - demonstrating consideration for safeguarding the company, its customers, and assets, by driving compliance with applicable laws, rules and regulations, adhering to policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency
Make travel and accommodation arrangements; distribute schedules/agendas for travel and prepare expense reports.
Format information for internal and external communication – emails, presentations, reports.
Screen and direct calls and inquiries.
Set up, organize, and maintain efficient organization systems – such as filing systems.
Arrange conferences, meetings and events as required by the Business Unit
Orders supplies and may process invoices through a procurement system.
May prepare and review materials and correspondence for meetings.
Manages sensitive materials; maintain appropriate levels of confidentiality.
Manage meeting collaboration technology in meetings held by the executive.
Performs other duties and functions assigned.
Use discretion, judgment, and initiative to continue the work responsibilities of the office when the executive is unavailable.
Traveling is limited - as needed to support senior leaders.

Benefits

Our goal at Caterpillar is for you to have a rewarding career.
Our teams are critical to the success of our customers who build a better world.
Here you earn more than just a salary because we value your performance.
We offer a total rewards package that provides benefits on day one (medical, dental, vision, RX, and 401K) along with the potential of an annual bonus.
Additional benefits include paid vacation days and paid holidays.
Medical, dental, and vision benefits
Paid time off plan (Vacation, Holidays, Volunteer, etc.)
401(k) savings plans
Health Savings Account (HSA)
Flexible Spending Accounts (FSAs)
Health Lifestyle Programs
Employee Assistance Program
Voluntary Benefits and Employee Discounts
Career Development
Incentive bonus
Disability benefits
Life Insurance
Parental leave
Adoption benefits
Tuition Reimbursement
These benefits also apply to part-time employees