Executive Assistant to Region CEO

chainiqgro•Jersey City, NJ

27d

About The Position

At Chain IQ, your ideas move fast. Chain IQ is a global AI-driven Procurement Service Partner, headquartered in Baar, Switzerland, with operations across main centers and 16 offices worldwide. We provide tailored, end-to-end procurement solutions that enable transformation, drive scalability, and deliver substantial reductions in our clients' indirect spend. Our culture is built on innovation, entrepreneurship, ownership, and impact. Here, your voice matters - bold thinking is encouraged, and action follows ambition. Role Purpose The Executive Assistant to the Regional CEO serves as a strategic partner responsible for maximizing executive effectiveness, efficiency, and impact. This role requires exceptional organizational capability, business judgment, discretion, and the ability to anticipate needs in a fast-paced, high-visibility environment. The ideal candidate operates with professionalism and executive presence while managing complex priorities, communications, and logistics with precision. This position plays a critical role in supporting leadership initiatives, coordinating executive operations, and enabling the CEO to focus on strategic priorities.

Requirements

Bachelor’s degree preferred or equivalent professional experience.
5+ years of experience supporting senior executives (C-suite or sr leadership preferred).
Experience in professional services, corporate, or fast-paced environments
Exceptional organizational and time-management skills.
Strong written and verbal communication abilities.
Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Teams).
Ability to manage multiple priorities with accuracy under tight deadlines.
High level of discretion and professionalism.
Strong problem-solving and decision-making capability.
Ability to anticipate needs and operate proactively.
Executive presence and relationship-building skills.
Highly dependable and detail-oriented.
Calm under pressure with a solutions mindset.
Service-oriented with a commitment to excellence.
Collaborative with the ability to influence without authority.
Flexible and adaptable in a dynamic environment.

Responsibilities

Manage the CEO’s workflow, priorities, and commitments to ensure effectiveness.
Provide proactive, strategic calendar management aligned with business priorities and leadership objectives.
Anticipate scheduling conflicts and resolve issues independently.
Coordinate and manage multiple executive task lists and ensure timely completion.
Coordinate internal and external meetings, including leadership meetings, client interactions, and executive sessions.
Prepare meeting agendas, presentations, briefing materials, and supporting documentation.
Attend meetings as requested, capture detailed notes, document action items, and track follow-through.
Plan and coordinate complex domestic and international travel itineraries including flights, accommodations, ground transportation, and contingency planning.
Manage travel changes and ensure seamless logistics.
Process executive expense reports in compliance with company policies.
Coordinate executive-related purchases and approvals as needed.
Serve as a liaison between the CEO and internal/external stakeholders across all levels of the organization.
Draft and edit communications, presentations, and correspondence on behalf of CEO.
Maintain strong relationships with key partners to facilitate collaboration and alignment.
Deliver a high-touch, professional experience for executive interactions.
Support special projects and initiatives led by the CEO.
Create, maintain, and edit documents, spreadsheets, and presentations with high accuracy and professionalism.
Conduct light research and prepare executive briefings as needed.
Identify opportunities to improve workflows, processes, and productivity tools.
Handle highly sensitive and confidential information with discretion.
Exercise strong business judgment in prioritization and decision support.