Executive Assistant to owner

Triumph Hotels•New York, NY

2d•Onsite

About The Position

We are seeking a highly organized and proactive Assistant to Owner who will provide comprehensive support to the owner of our company. The ideal candidate will possess strong administrative skills and a keen attention to detail, ensuring the smooth operation of daily activities. This role requires a blend of executive administrative support, project coordination, and personal assistance, making it essential for the candidate to be adaptable and efficient in a fast-paced environment.

Requirements

Proven experience in an administrative role or as a personal assistant is preferred.
Strong organizational skills with the ability to manage multiple tasks simultaneously.
Proficiency in Microsoft Office applications (Word, Excel, Outlook) and Google Workspace.
Strong communication skills both written and verbal; adept at proofreading documents.
Experience with calendar management using Microsoft Outlook Calendar or similar tools.
Ability to work independently while also being a team player in a collaborative environment.

Responsibilities

Provide executive administrative support to the owner, including calendar management and scheduling appointments.
Coordinate events, meetings, and travel arrangements as needed.
Manage office operations, including filing, data entry, and clerical tasks.
Handle customer service inquiries with professionalism and courtesy.
Utilize Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace for various administrative tasks.
Conduct proofreading and transcription of documents to ensure accuracy and clarity.
Manage multi-line phone systems with effective phone etiquette.
Support project coordination by tracking deadlines and deliverables.